What are the responsibilities and job description for the Mail Services Specialist position at Associated Food Stores?
### **JOB SUMMARY:**
The Mail Services Specialist is responsible for efficiently processing all incoming and outgoing company mail, including payroll, equipment, and marketing materials. This role is essential for ensuring that all mail services meet strict deadlines and adhere to quality control standards, supporting the timely shipping of weekly circulars and point-of-sale materials for retail stores.
**Responsibilities**
The Mail Services Specialist is responsible for efficiently processing all incoming and outgoing company mail, including payroll, equipment, and marketing materials. This role is essential for ensuring that all mail services meet strict deadlines and adhere to quality control standards, supporting the timely shipping of weekly circulars and point-of-sale materials for retail stores.
**Responsibilities**
- **Mail Processing**: Manage and organize all internal mail, including both incoming and outgoing correspondence, to ensure efficient workflow.
- **Distribution Logistics**: Drive the box truck/delivery van to the Farr West Distribution Center and back to the Corporate Office to deliver, organize, and store shipping materials for delivery trucks.
- **Coordination and Tracking**: Collaborate with internal departments to track and coordinate shipments, ensuring all materials are organized and dispatched accurately.
- **Shipping and Receiving Functions**: Perform various shipping and receiving tasks as needed, including evaluating package weights and determining shipping costs.
- **Additional Duties**: Carry out other related responsibilities as assigned or requested to support overall mailroom operations.
- **Education**: High School Diploma or equivalent is required.
- **Licenses**: A valid Driver's License is required. Forklift Certification and Pallet Jack Certification are preferred; training and certification will be provided upon hire.
- **Experience**: One year of related work experience is preferred.
- **Mathematical Skills**: Basic math skills are necessary for determining cost differences in shipping and evaluating package/pallet weights.
- **Computer Proficiency**: Ability to operate a computer for route look-ups, printing barcodes, and identifying optimal commercial shipping sources.
- **Equipment Operation**: Proficient in using barcode scanners and printers to streamline mail processing.
- **Warehouse & Driving Experience:** Warehouse shipping, receiving, mail room and/or delivery vehicle experience preferred. Valid Driver's License, D.O.T. Certification, Forklift Certification and Pallet Jack Certification required. Box Truck driving, safe driving record and ability to drive delivery vehicles safely in all weather conditions a must.
- **Organizational Skills**: Must be able to work under tight deadlines, prioritize shipments, and maintain accurate tracking materials.
- **Communication Skills**: Ability to effectively coordinate and communicate with multiple departments to ensure smooth operations.
- **Physical Requirements**: The position involves periods of prolonged standing and lifting. The Mail Services Specialist must be capable of repeated lifting, bending, twisting, and moving materials, as well as performing repetitive motions. Local travel is required using a company vehicle.