What are the responsibilities and job description for the Marketing Assistant & Billing Specialist position at Associated Food Stores, Inc?
WHO ARE WE?
- We are a long-standing organization dedicated to supporting grocery retailers across the Intermountain West for over 80 years.
- Our company prioritizes our team members, their families, and the communities we serve.
- We proudly partner with local organizations to fundraise, donate, and sponsor various charitable activities and events.
WHY JOIN THE TEAM?
- Comprehensive Benefits: Enjoy a robust benefits package that includes health, dental, vision, life insurance, a 401(k) plan, vacation, sick leave, and exclusive team member perks and grocery discounts.
- Flexible Work Environment: Benefit from a hybrid work schedule that combines in-office collaboration with the flexibility of working from home.
- Tuition Reimbursement: Invest in your education with our tuition reimbursement program.
- Career Advancement: Explore opportunities for professional growth and advancement within the company.
- Daily Pay Option: Access your earned wages more frequently with our daily pay option.
Position Overview
The Marketing Department Assistant & Billing Specialist provides administrative and operational support to the Vice President of Marketing and the marketing team. This position plays a key role in ensuring the smooth execution of marketing projects, accurate billing and budget tracking, and effective coordination between internal teams, vendors, and retail partners. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced environment. There will be opportunities to help support several marketing initiatives/programs to help the candidate develop a well-rounded marketing skillset (based on candidates skill set and past experience).
Key Responsibilities
Billing, Budget Management and Marketing Support
- Process and track marketing invoices, ensuring accuracy and timely payment.
- Maintain an organized system for purchase orders, vendor contracts, and billing records
- Assist with monthly budget reconciliation and provide regular updates to the VP of Marketing
- Communicate with internal accounting teams to resolve discrepancies
- Assist with and/or lead starting level marketing programs or projects as needed
Administrative & Department Support
- Provide day-to-day administrative support to the VP of Marketing, including scheduling, meeting coordination, and communication management.
- Maintain department files, records, and project documentation
Qualifications
Education & Experience
- Associate’s in Marketing, Communications, Business Administration, or related field preferred.
- 1–3 years of administrative or billing experience, ideally in a marketing or agency setting or related field.
Skills & Competencies
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
- Ability to manage multiple projects, prioritize tasks, and meet deadlines.
- Team-oriented mindset with a positive, proactive attitude.
Associated Food Stores is an equal opportunity employer. We prohibit unlawful discrimination against applicants or employees on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other status protected by applicable federal, state or local laws.