What are the responsibilities and job description for the Executive Administrative Assistant position at Associated Builders and Contractors NorCal Chapter?
Performs a variety of administrative tasks in support of the CEO including, but not limited to, assistance in matters related to correspondence, presentations, reports, contracts, budgeting, travel, and Board of Directors related activities. Responsibilities include handling highly confidential and time sensitive matters. Interactions require the use of tact, diplomacy, discretion, and judgment.
Achievement of objectives must include an overriding commitment to quality that must permeate the areas of responsibility. Enable and Drive Change in the Organization.
Job Duties:
- Prepares documents including letters, memoranda, presentations, and reports.
- Research and compiles data as required to support various corporate initiatives.
- Establishes and maintains filing and records management systems.
- Receives and screens visitors, telephone calls and correspondence.
- Serves as a liaison between the CEO and staff members.
- Coordinates and facilitates the CEO’s calendar to arrange appointments, meetings, and complete and tight schedule travel.
- Tracks senior staff’s schedule as requested.
- Makes necessary travel arrangements for senior management staff within the guidelines of the Travel & Entertainment Policy.
- Prepares agenda, collects materials, and coordinates travel for meetings.
- Performs purchasing tasks for the corporate office by contacting vendors, preparing requisitions, and maintaining records of purchases. Verifies all invoices prior to submission for approval.
- Performs other related duties as assigned.
- Acts as a primary contact for various corporate events.
- Personal Assistant to CEO, President.
Requirements:
Education and Experience:
- Associate degree or equivalent and at least 6 years of related experience.
Skills:
- Knowledge of office practices and procedures.
- Ability to operate standard office equipment.
- Computer skills including the ability to use Microsoft Office Suite at a highly proficient level.
- Excellent organizational and time management skills.
- Analytical, problem-solving, and decision-making skills.
- Effective verbal and listening communication skills.
How we got our start
Associated Builders and Contractors (ABC) was founded in 1950 when seven contractors gathered in Baltimore, MD to create an association based on the shared belief that construction projects should be awarded on merit to the most qualified and responsible low bidders. The courage and dedication of those seven contractors – Charles Mullan, C.K. Wells, Jr., Philip Cloves, Ernest Shultz, Edward Colwill, Charles Knott and Edward Dickinson – helped quickly spread the merit shop philosophy and ABC became the fastest growing association in the United States.
Where we are now
Today, ABC is a national trade association with 68 Chapters and 22,000 members representing more than 19,000 construction and industry-related firms. We are the VOICE OF THE MERIT SHOP® and the only organization to serve contractors, subcontractors, suppliers and associates of all trades who want to conduct business in an unrestricted market regardless of labor affiliation. Our services include federal, state and local government representation, legal advocacy, education, workforce development, communications, technology, recognition through national and chapter awards programs, employee benefits and information on best practices and business development.
Our mission: To promote free enterprise by advancing the merit shop philosophy in the construction industry through education, advocacy and business services.
ABC Northern California’s history
ABC Northern California (ABC NorCal) was founded in 1976 in Concord, CA. In summer 2008, we expanded our office and training space and moved to our current 26,000 square-foot home in Livermore, CA. Today we represent close to 500 large and small companies across Northern California and train 300 apprentices per year.
Associated Builders and Contractors (ABC) was founded in 1950 when seven contractors gathered in Baltimore, MD to create an association based on the shared belief that construction projects should be awarded on merit to the most qualified and responsible low bidders. The courage and dedication of those seven contractors – Charles Mullan, C.K. Wells, Jr., Philip Cloves, Ernest Shultz, Edward Colwill, Charles Knott and Edward Dickinson – helped quickly spread the merit shop philosophy and ABC became the fastest growing association in the United States.
Where we are now
Today, ABC is a national trade association with 68 Chapters and 22,000 members representing more than 19,000 construction and industry-related firms. We are the VOICE OF THE MERIT SHOP® and the only organization to serve contractors, subcontractors, suppliers and associates of all trades who want to conduct business in an unrestricted market regardless of labor affiliation. Our services include federal, state and local government representation, legal advocacy, education, workforce development, communications, technology, recognition through national and chapter awards programs, employee benefits and information on best practices and business development.
Our mission: To promote free enterprise by advancing the merit shop philosophy in the construction industry through education, advocacy and business services.
ABC Northern California’s history
ABC Northern California (ABC NorCal) was founded in 1976 in Concord, CA. In summer 2008, we expanded our office and training space and moved to our current 26,000 square-foot home in Livermore, CA. Today we represent close to 500 large and small companies across Northern California and train 300 apprentices per year.
Salary : $27 - $34