What are the responsibilities and job description for the Administrative Assistant (CLDP Department) position at Associated Asset Management (AAM)?
Job Details
Description
Join a trusted industry leader with nearly 40 years of excellence in HOA management! Since 1990, AAM has delivered exceptional service to master-planned communities, condominiums, and high-rise developments. We’re seeking a detail-oriented professional to support our CLDP Department by conducting online research, managing administrative and clerical tasks, and ensuring time-sensitive assignments are completed accurately and efficiently in a fast-paced environment.
Position Responsibilities
Description
Join a trusted industry leader with nearly 40 years of excellence in HOA management! Since 1990, AAM has delivered exceptional service to master-planned communities, condominiums, and high-rise developments. We’re seeking a detail-oriented professional to support our CLDP Department by conducting online research, managing administrative and clerical tasks, and ensuring time-sensitive assignments are completed accurately and efficiently in a fast-paced environment.
Position Responsibilities
- Maintains and up keeps accurate data in the company data base.
- Research/locates deeds and liens on various websites.
- Mailing/emailing of documents daily.
- Digital recording of documents to the County Recorder’s.
- Sort, scan and distributes mail/documents daily.
- Data entry of various documents into company data base.
- Electronically filing documents as needed. (removed ARI)
- Creating/maintaining spreadsheets for department.
- Assists Department with special projects as needed.
- Performs other administrative duties as directed by Department Manager.
- Performs other related duties as directed.
- Ability to multitask and prepare and process large amounts of legal document items while being detail oriented.
- Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
- Exceptional organization and tracking skills.
- Ability to function efficiently in a high volume, fast-paced environment.
- Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet and e-mail systems.
- Ability to interact and work positively and effectively with staff at all levels.
- Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
- Ability to work collaboratively and cooperatively within the department as well as with other departments.
- Utilizing a computer in an office setting.
- May be required to lift boxes, fill paper trays, and other minor physical office related tasks.