What are the responsibilities and job description for the Client Accounting Specialist position at Associa?
The Client Accounting Specialist is an accounting support position in a fast-paced centralized accounting services environment providing financial services to community associations.
- Assist with in office tasks such as processing checks, by sorting, coding, and filling out AR income form.
- Review and approve monthly financial statements for various clients. Monthly reports consist of but not limited to, Balance Sheet, Income statement, Monthly Trends, Delinquencies, Prepaid accounts, Bank reconciliation and General Ledger, etc.
- Answer questions for Community Association Managers (CAM’s) and Board Members regarding monthly financial statements
- Manage transition in of new clients, including communicating internally about new clients, setting up bank accounts, closing bank accounts, processing new and updated signature cards, and budget entry.
- Oversee and request AP & AR corrections, bank reconciliation, journal entries and account adjustments.
- Manage recurring charges, such as homeowner assessments, parking, and storage.
- Define problems, collect data, establish facts, and draw valid conclusions
- Attend in person or virtual board meetings as needed
- Provide training and assistance to CAMs and other branch personnel with regard to financial statement review, budget implementation, A/R, A/P, GL, and various other accounting procedures
- Update personnel with any association-related changes or updates to policies, procedures, banking, etc.
Qualifications:
- Knowledge of Generally Accepted Accounting Practices (GAAP) and Microsoft Office
- Experienced in general ledger accounting
- Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints.
- Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and or boards of directors.
- Experienced in budget implementation
- Understanding of AP transaction process
- Understanding of AR transaction process
- Willingness to grow and take on new projects as needed
- Partner with multiple stakeholders, for example community managers, vendors, peers, clients.
- Must be able to prioritize, manage time, and meet deadlines with accuracy and attention to detail
- Must be able to interpret verbal and/or written instructions at a proficient level.
- Must be able to communicate effectively and professionally on phone, email, and in-person.
- Must be able to operate general office equipment (copier, fax, phone systems, etc.).
Working Conditions:
- Typical office environment
- Frequent social interaction