What are the responsibilities and job description for the Bookkeeper position at Associa?
CMC, an Associa company, is hiring a Bookkeeper for its corporate office in Chantilly, VA. Candidate will perform day to day accounting tasks for multiple community associations.
Candidate must have 1 year of entry-level accounting experience (AP, AR, billing, collections).
Essential Duties and Responsibilities
Duties which may include, but are not limited to, any combination of the following tasks:
Daily:
- Post checks
- Fill out Financial Update forms
- Fill out Resale Package forms
- Answer phone calls
- Respond to e-mails
- Settlements
- Resales/New Sales
- Foreclosure/Bankruptcies
- Ownership changes
- Ordering individual coupons
- Temporary/Coupon Books
- Address changes
- Process of NSF chargebacks and letters to homeowners
- Adjusts accounts based on late fees and misapplied payments
- Batch A/R and Miscellaneous Deposits
- Reimbursable back to CMC
- All copies, faxes, scans, hand processed checks, settlements, etc.
Weekly:
- Lockbox (processing center at bank)
- Exception Checks -- date stamped date received at bank and distributed to appropriate bookkeeper
- Correspondence -- date stamped date received at bank and distributed to appropriate bookkeeper
Monthly:
- VA Deferred over 45 days, apply to homeowners' accounts and CMC's reimbursable
- VA Deferred -- Resale Packages and Financial Updates
- Friendly Reminders
- Depending on Association's cutoff
- Adjust accounts for late fee waivers for new owners
- Review for accounts that are at Exhibit B status
- Exhibit B - Certified Letter prior to accounts being overturned to Attorney
- Monthly Lead Sheets
- Information that ties together all adjustments, charges, credits, etc. that occurred throughout the month
- Review for errors
Qualifications:
Knowledge and Skills
- Analytical skills to evaluate, prioritize, and categorize data in various forms and formats.
- Perform calculations and analysis used in basic accounting.
- Knowledge of accounting principles, practices, and procedures.
- Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. Experience using Tops Software is a plus.
- Knowledge of conflict resolution techniques at a proficient level.
- Professional communication skills (phone, interpersonal, written, verbal, etc.).
- Self-motivated, proactive, detail oriented and a team player.
- Time management and time critical prioritization skills.
Education and Experience
* High School Diploma or GED Required
* 1 -- 3 years of directly related or closely related experience
Additional information
All your information will be kept confidential according to EEO guidelines.
#LI-PK1