What are the responsibilities and job description for the Accounts Receivable Receipts/Scan Room position at Associa?
The Accounts Receivable Receipts Specialist will receive, deposit and post receivables for clients. This is an accounting support position in a fast paced centralized accounting services environment providing financial services to community associations throughout North America. Candidates for this position must meet Associa's credit requirements.
Duties include but are not limited to:
- Upload Stop/Go file to lockbox providers' website.
- Retrieve or receive and process daily lockbox files and work exceptions.
- Retrieve or receive and process daily E-Check/credit card payments.
- Resolve lockbox, E-Check and credit card file exceptions.
- Manage multiple depositing accounts and processes.
- Receive and decision owner assessment payments received at Shared Services Center.
- Prepare communications to owners requesting redirection of payments to lockbox (if applicable).
- Receive, post and deposit miscellaneous income.
- Process deposits utilizing Remote Data Capture (RDC) equipment and software.
- Prepare and submit deposit for non-RDC banks.
- Maintain daily tracking forms.
- Other duties as assigned
Check Scan/Scan room duties
- Daily scan individual checks to multiple banking entities within SLA
- Audit each deposit for accuracy including account numbers, banking account numbers and amounts
- Correspond with banking liaisons on adding new accounts to drop downs and/or increasing bank deposit thresholds
- File and managing all physical documents monthly
- Oversite of recycling documents Per CSSC guidelines
- Printing, scanning, imaging experience a plus
Qualifications:
Knowledge and Skills
- Knowledge of working with banks and multiple entities.
- Knowledge of accounting principles, practices, and procedures (US GAAP).
- Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
- Knowledge of conflict resolution techniques at a proficient level.
- Professional communication skills (phone, interpersonal, written, verbal, etc.).
- Professional customer service skills.
- Self-motivated, proactive, detail oriented and a team player.
- Time management and time critical prioritization skills.
Education and Experience
- High School Diploma or GED Required
- 0 – 3 years of directly related or closely related experience