Supervisor, Pharmacy Technician

JOB TITLE: Pharmacy Technician Supervisor

 EMPLOYER: AssistRx

 DEPARTMENT: ARx Patient Solutions Pharmacy 

 REPORTS TO: Pharmacist In Charge 

 EFFECTIVE DATE:01/01/2021

 SUMMARY: The Supervisor is responsible for supervising and coordinating activities of pharmacy technicians serving ARx Patient Solutions Pharmacy.  

 DUTIES AND RESPONSIBILITIES:

• Supervises daily technician tasks and performance levels applying operating discipline across both front end and fulfillment. 
• Monitors pharmacy workflow queues and phone service levels
• Creates pharmacy technician schedule and schedule adherence.
• Manages and reallocates resources intraday to maintain workload and service level agreements. 
• Provides coaching and performance feedback daily and as needed.
• Provides weekly huddles to cover communications/process opportunities and changes.
• Completes monthly 1 on 1’s to evaluate workload, performance, and correction. 
• Completes daily timecard review, quarterly performance review and annual performance review of strengths and opportunities for improvement.
• Maintains team morale and employee retention by serving as point of contact for questions and concerns. 
• Resolves challenges, conflicts, and grievances in partnership with HR as needed.
• Participates in interviewing and hiring new pharmacy technicians and completes training for pharmacy technicians and ancillary staff members. 
• Maintains commitment to quality and efficiency by review and ownership of processes and procedures.
• Identify risks and opportunities for process and procedure changes.
• Provides communication and follow up to ensure representatives are fully informed of all new information related to products, procedures, customer needs and company related issues, changes, or actions.
• Studies and standardizes procedures to improve efficiency of direct reports.
• Maintains collaboration among pharmacy technicians and resolves grievances.
• Prepares composite reports from individual reports by direct reports.
• Performs other related duties as assigned by management.

SUPERVISORY RESPONSIBILITIES:

• Directly supervises all pharmacy technicians within ARx Patient Solutions Pharmacy.

• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.  

QUALIFICATIONS:

• High school diploma or general education degree (GED) required. Bachelor’s degree preferred. 
• Certificates, licenses, and registrations required:  
  1. Kansas Pharmacy Technician License 
  2. National Pharmacy Technician Certification 
• Computer skills preferred: Microsoft Office (Word, Excel, PowerPoint, Office, Teams)
• Experience:
  1. 2-4 years’ experience as a pharmacy technician supervisor required.
  2. 5 years’ experience as pharmacy technician supervisor preferred. 
• Excellent communication skills, both written & verbal, preferred.

BEHAVIOR CHARACTERISTICS:

• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Is available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in 

group problem solving situations; Uses reason even when dealing with emotional topics.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

COMPETENCIES:

• The Pharmacy Technician Supervisor demonstrates effective leadership, communication, and training skills.
• The Pharmacy Technician Supervisor demonstrates ability to complete required Pharmacy training and demonstrate knowledge and understanding of trainings.
• The Pharmacy Technician Supervisor demonstrates ability to manage daily schedule and intraday operations. 
• The Pharmacy Technician Supervisor demonstrates ability to evaluate, assess and correct pharmacy technician performance. 
• The Pharmacy Technician Supervisor demonstrates ability to generate, interpret and present operational reports related to SLAs 
• The Pharmacy Technician Supervisor demonstrates ability to monitor phone queues and quality evaluations. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand.
• Occasionally required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk or hear.
• While performing the duties of this job, the noise level in the work environment is usually moderate.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision; distance vision; color vision; peripheral vision; depth perception and ability to adjust focus.
• Specialized equipment, machines, or vehicles used:        uses standard office equipment such as computers, phones, and photocopiers.
• Work is performed in a traditional commercial office setting with standard office lighting and white noise.
• Additional remarks regarding work environment: 
  • This job operates in a professional office environment.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any

time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ACKNOWLEDGEMENT

I have read the foregoing job description and understand the responsibilities of the job.  I agree that I am able to perform the essential duties of this position.

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