Administrative Assistant/Receptionist

Job Summary

We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong computer skills, excellent communication abilities, and a friendly demeanor to manage front desk responsibilities and assist with various clerical tasks. Bilingual skills and experience with office management software are highly valued. This position offers an opportunity to be a key part of a dynamic office environment dedicated to efficiency and client satisfaction.

Responsibilities

• Greet visitors and clients in a courteous and professional manner at the front desk
• Manage multi-line phone systems, directing calls appropriately and taking detailed messages
• Handle data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Maintain organized records, files, and correspondence for efficient office operation
• Schedule appointments, manage calendars, and coordinate meetings for staff or clients
• Assist with billing, invoicing, and bookkeeping tasks using QuickBooks or similar accounting software
• Support office management activities including supply ordering and inventory tracking
• Provide exceptional customer service by addressing inquiries promptly via phone or in person
• Proofread documents for accuracy and clarity before distribution
• Support personal assistant duties such as calendar management or travel arrangements as needed
• Maintain professionalism with excellent phone etiquette and client communication skills

Qualifications

• Proven experience in office administration, clerical work, or reception duties
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Experience with QuickBooks or similar accounting tools is preferred
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent verbal and written communication skills; bilingual abilities are a plus
• Demonstrated technical proficiency including computer literacy and data entry accuracy
• Prior experience managing multi-line phone systems and front desk operations
• Ability to handle sensitive information discreetly with high attention to detail
• Customer service orientation with professionalism in all interactions
• Office management experience is desirable but not required; training will be provided for specific tasks

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person

Salary : $18