Non-Profit Office Administrator for Service Dog Organization

The Office Administrator provides support to ADW staff, donors, students, clients, volunteers, vendors, stakeholders and others having business with the company. This role requires a love of dogs and a desire to help people of all abilities.

Essential Functions

· Clerical duties: answering the phone, data entry, filing, email correspondence, mailing program information/newsletters, managing correspondence, scan & archive, shredding and related general office duties

· Manage the registration process for After School and Summer Camp Programs

· Maintain and organize filing system

· Maintain office cleanliness

· Coordinate organizational calendar with ADW staff

· Maintain and update donor database and generate weekly thank you letters for donors

· Maintain database accuracy as well as records for students, clients, constituents, mailing lists

· Coordinate special events

· Coordinate Client Placement Training - onsite or offsite

· Track and order office supplies and retail sales supplies

· Pick up mail, supplies and other errands pertaining to the needs of the organization

· Represent ADW at community events

· Coordinate canine appointments

· Coordinate and maintain vehicle maintenance and records

· Maintain hard copy dog records and take dogs to vet appointments

Physical Demands

While performing the duties of this job, the employee is frequently required to stand, bend, stoop, kneel, crouch, crawl and perform a variety of physical motions with his or her hand, arms, shoulders and legs in order to care for dogs. The employee must regularly lift and move up to 50 pounds and frequently lift and/or move up to 25 pounds.

Education, Experience and Competencies

· Ability to work in a fast paced, changing environment that requires great flexibility and adaptability

· Proficiency with computers (Mac & PC) specifically Microsoft Word & Excel and online CRM (client relationship management system)

· Logistics experience needed

· Self-motivated and self-reliant

· Strong organizational and multitasking skills

· Able to work independently and with the group

· Outstanding oral and written communication prowess

· Team player

Additional Eligibility Qualifications

Must have a valid driver's license in good standing and maintain current vehicle insurance.

Must consent to and pass a federal background check.

Work Authorization

Must be authorized to work in the United States

Other Duties

A full job description is available upon request, however, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Essential and marginal job duties, responsibilities and activities may change at any time with or without notice.

Assistance Dogs of the West is an Equal Opportunity Employer

Please ensure that both your cover letter and references are included with your resume, as applications without these materials will not be considered.

Job Type: Full-time

Benefits:

• Paid time off

Application Question(s):

• Please include a cover letter and references with your resume when applying for this position.

Experience:

• Office Administration: 5 years (Required)
• Google Workspace: 5 years (Required)
• Microsoft Office: 5 years (Required)

License/Certification:

• Driver's License (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Santa Fe, NM 87505 (Required)
• Work Location: In person