What are the responsibilities and job description for the Project Prequalification Coordinator position at ASSA ABLOY?
We are a leading manufacturer and installer of automatic doors and security entrance control systems, providing turnkey solutions to customers nationwide. Our projects integrate precision-engineered equipment with professional installation and service. We take pride in delivering safe, compliant, and secure access systems for commercial, institutional, and government facilities.
Position Summary
The Project Compliance & Enrollment Coordinator plays a key role in supporting the company’s national construction and installation projects by managing all OCIP/CCIP enrollments, subcontractor and customer prequalification documentation, and certified payroll compliance.
This role ensures that all project documentation, insurance requirements, and labor reporting are accurate, complete, and compliant with contract and regulatory standards. The position is critical to maintaining the company’s reputation for professionalism, risk management, and operational excellence.
This role ensures that all project documentation, insurance requirements, and labor reporting are accurate, complete, and compliant with contract and regulatory standards. The position is critical to maintaining the company’s reputation for professionalism, risk management, and operational excellence.
Key Responsibilities
OCIP / CCIP Administration
- Coordinate and manage subcontractor and internal project team enrollment in Owner- and Contractor-Controlled Insurance Programs (OCIP/CCIP).
- Review and verify insurance documentation, coverage levels, and compliance with program requirements.
- Serve as liaison between project managers, insurance administrators, and customers for all program-related questions and submissions.
- Maintain logs and tracking systems for OCIP/CCIP compliance across all active projects.
Prequalification & Contract Documentation
- Complete and maintain prequalification packages for customer projects, including safety documentation, financials, experience records, bonding, and insurance certificates.
- Support timely submission of vendor prequalification forms and contract compliance documentation to general contractors and project owners.
- Track renewal dates and maintain accurate records in centralized databases or portals.
- Communicate with sales, project management, and estimating teams to ensure prequalification documentation aligns with bid and contract requirements.
Certified Payroll & Labor Compliance
- Assist in the collection, review, and submission of certified payroll reports for public and prevailing wage projects.
- Verify subcontractor compliance with wage reporting, classifications, and fringe benefits where applicable.
- Coordinate with accounting and field operations teams to correct discrepancies and ensure timely reporting.
Process Control & Continuous Improvement
- Develop and maintain standardized workflows for document control, insurance submissions, and compliance tracking.
- Identify opportunities to streamline repetitive administrative processes.
- Support internal audits and contribute to process improvement initiatives within the Risk, Project Management, and Service departments.
Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Construction Management, or Risk Management, or equivalent experience.
- 3–5 years of experience in construction administration, insurance compliance, or project documentation coordination.
- Knowledge of OCIP/CCIP programs, prequalification systems, and certified payroll processes preferred.
- Strong working knowledge of Microsoft Office Suite and familiarity with project management or compliance software (e.g., Procore, Textura, LCPtracker, CMiC, etc.).
- Excellent organizational, follow-up, and communication skills.
- Ability to manage multiple projects and deadlines in a fast-paced, team-oriented environment.
Core Competencies
- Detail-oriented with strong compliance mindset
- Skilled at documentation and data tracking
- Confident communicator with internal and external partners
- Proactive problem solver who ensures deadlines are met
- Team player who supports continuous improvement initiatives
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.