Willow Infrastructure Cost Controller III & IV

JOB SUMMARY

The Willow Infrastructure Cost Controller position performs duties under the direction of the Willow Cost Manager and will be accountable for oversight of certain components of the Willow Project cost, change management and reporting. The assignment will include participation in the Willow Cost team meetings and other functions as required.

ESSENTIAL DUTIES

• Manage monthly Value of Work Done (VOWD) and perform scope specific forecasting.
• Manage cost tracking and identity cost variances on monthly basis.
• Interface and coordinate with the project teams and Contractor’s Cost Controllers (where necessary) to ensure that cost data is incorporated into the integrated project budget and forecast in a timely and accurate manner.
• Coordinate with relevant resource for Planning/Scheduling to ensure the project budget aligns with the project schedule and the execution plan timelines.
• Assist in the development and standardization of all Willow cost reporting for all frequencies.
• Manage service confirmations and invoice reconciliations received and routed through the GEP and SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures, and appropriate cost codes.
• Assist invoice reviewers / approvers with details if needed.
• Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the areas of POs, price books, invoice processing, master data, etc.
• Develop working knowledge of agreements and contracts.
• Coordinate the preparation and approval of Purchase Orders and Requisitions to authorize work.
• Ensure proper Contractor cost reporting are in accordance with contractual requirements.
• Complete invoice reconciliation audits with contractors as assigned.
• Complete rejection and resubmission monitoring; provide guidance to contractors where required.
• If requested, train team and new employees on processes.
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments.
• Participate in team meetings.
• Oversee the change management process of the contractors and stewarding the owner’s change management process.
• Register and evaluate all change orders for cost impact.
• Address special projects as requested.
• Effectively communicate instructions to vendors on reporting and invoicing.
• Coordinate with SCM for the proper project close-out.
• Resolve GR/IR, PO’s, ERS and Invoicing Plan and Invoice payment status inquires.
• Work autonomously in a client focus, team environment.
• All duties will be performed in accordance with Client HSE policies and SPIRIT values.
• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
• Other duties will be assigned to this position as needed.

REQUIRED EXPERIENCE

• Bachelors’ Degree and/or equivalent experience
• Proven management and staff leadership skills
• 3 years’ experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale
• 3-5 years’ experience related to Accounts Payable, Contracts, Finance or related field
• Excellent Customer Service Skills
• High attention to detail
• Strong verbal and written communication skills
• Strong time management skills

PREFERRED EXPERIENCE

• SAP experience
• PIMS experience
• Degree in Construction Management, Engineering or other appropriate field or equivalent experience
• Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)
• Demonstrated ability for development of reports for and presentations to management
• Intermediate to advanced Excel spreadsheet skills