Accounts Payable Coordinator - Construction Services

Company Overview

ASRC Industrial (AIS) is a people-oriented organization of complementary, yet diverse, businesses serving clients in both the public and private sectors. Our Corporate office is in located in Tempe Arizona supporting our family of companies across the nation. We are unified by purpose to deliver safe, reliable solutions to our clients' unique challenges. We are committed to providing superior service to all of our Operating companies and clients.

Our Operating companies' services include infrastructure improvement, heavy civil construction, environmental solutions, vertical construction, site development for government and state agencies and private enterprise across the United States.

Position Summary:

AIS is seeking an Accounts Payable Specialist to support our GCI operating company. This position is responsible for the timely and accurate processing of high-volume accounts payable transactions in a construction and job-cost environment.

The ideal candidate is organized, detail-oriented, and self-motivated, with the ability to work independently, manage competing priorities, and meet deadlines. This role requires a strong sense of accountability, the ability to handle a consistent workload, and a commitment to accuracy while providing excellent service to vendors and internal stakeholders.

Essential Responsibilities:

Invoice Processing & Payment Administration

• Review, verify, and process vendor invoices and check requests.
• Assign appropriate general ledger and job cost coding to invoices.
• Ensure expenses are accurately allocated to the appropriate project, phase, or cost code when applicable.
• Enter and upload invoices into the accounting system accurately and timely.
• Scan, route, and maintain electronic invoice documentation.
• Prepare and process electronic payments, ACH transactions, and check runs.
• Process employee expense reports and related reimbursements.
• Reconcile company credit card statements and supporting documentation.

Vendor Management & Account Maintenance

• Create and maintain vendor records and supporting documentation.
• Review vendor statements and reconcile outstanding balances.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Monitor accounts to ensure payments are current and accurate.
• Maintain positive working relationships with vendors and internal stakeholders.

Reconciliation, Reporting & Compliance

• Reconcile accounts payable transactions and related accounts.
• Assist with monthly reporting and month-end close activities.
• Support annual 1099 reporting and compliance requirements.
• Provide documentation and support for internal and external audits.
• Maintain accurate historical records and financial documentation.
• Maintain confidentiality of financial and organizational information.
• Perform other accounting and administrative duties as assigned.

Qualifications:

Required

• High school diploma or equivalent.
• Two or more years of accounts payable, bookkeeping, or accounting experience.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to meet deadlines and manage multiple priorities.
• Effective verbal and written communication skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Strong problem-solving and analytical skills.
• High level of professionalism, integrity, and confidentiality.

Preferred

• Accounts payable experience in a construction, contracting, or job-cost accounting environment.
• Experience processing high volumes of invoices and payments.
• Understanding of general ledger accounting and account coding.
• Familiarity with job costing principles, including assigning costs to jobs, projects, phases, or cost codes.
• Experience with accounting or ERP systems.

What Makes You Successful

• You are self-directed and require minimal supervision to manage your daily workload.
• You take ownership of your work and consistently follow tasks through to completion.
• You are dependable, accountable, and committed to meeting deadlines.
• You thrive in a structured, deadline-driven environment.
• You are comfortable processing a high volume of transactions while maintaining accuracy and attention to detail.
• You proactively identify and resolve issues rather than waiting for direction.
• You build positive working relationships with vendors and internal teams.
• You maintain discretion and professionalism when handling sensitive financial information.

EEO Statement

AIS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.