What are the responsibilities and job description for the Cleared Executive Secretary/Admin Assistant position at ASRC Federal?
ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
ASRC Federal Technology Solutions LLC is seeking executive administrative assistants with at least a Secret clearance to work on-site in Arlington, VA or Wright-Patterson AFB, OH supporting a government customer. The Executive Secretary/Admin Assistant will provide executive-level administrative tasking by conducting research, preparing statistical reports, managing tasks, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Duties and Responsibilities:
- Prepare correspondence; assist with travel vouchers; receive visitors; arrange conference calls; schedule meetings.
- Support Outlook calendar upkeep; issue standardized invites; collect briefings within 24 hours as requested; assemble read‑ahead materials
- Draft/distribute meeting minutes; record/track action items; maintain office files/records.
- Execute basic DTS tasks (authorizations/vouchers) and ensure traveler inputs are correct per office guidance.
- Track office supply levels; draft PO requests and route to GPC holder after Government approval.
- Assist with in/out‑processing and monthly updates to org charts/rosters/phone lists.
Education and Experience:
- BA/BS degree in a relevant subject or discipline for the position preferred. Associate’s degree with 8 years of experience or general development education with 14 years of relevant experience may be substituted for the BA/BS.
- 2 to 10 years of experience performing duties described in the functional description.
- Demonstrates familiarity with Department of War and Joint Organizations.
- Must be a United States citizen.
Security Clearance:
- Minimum of an active DoD Secret clearance required. Candidates without a minimum of a Secret clearance will not be considered.
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
EEO Statement
ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.