HR Assistant Intern, Remote, Part-Time

Description

GENERAL SUMMARY:

The HR Assistant Intern will support the Sr. Compliance Specialist in completing Verifications of Employment and Sick Transfers, and in confirming AB2534 and SB848 forms. The job will require a keen eye for detail, the ability to multitask several projects, and an enjoyment of a fast-paced, team environment. This is a 20-hour-a-week, remote job and pays $22.00 hourly.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Verification of employment, including loan forgiveness, income requests from lenders, and district requests
• Support the Payroll Team with Sick Transfer forms
• EDD – responding to EDD files and claims
• Completing AB2534 and SB848 forms and tracking submissions from new hires
  
  

Customer Service:

• Ticket Triage & Management: Manage the Zendesk HR inbox to ensure all employee inquiries are categorized, addressed, and routed to the correct internal teams with 100% accuracy.
  
  

Administrative Support:

• Support the Employee Services and Payroll Teams as needed
  
  

QUALIFICATIONS:

Required knowledge, skills & abilities:

• High level of flexibility and professionalism
• Excellent organization, time management, and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and meet deadlines in a timely manner
• Excellent written and verbal communication skills
• Excellent attention to detail and organization
• Process-oriented and driven
• Excellent analytical skills and the ability to assimilate information quickly
• Ability to think strategically and tactically
• Ability to work both individually and in a team environment
• Working knowledge of Excel, Word, and Outlook
• Outstanding customer service skills
• Excellent communication and organizational skills
• Ability to be proactive and take initiative within their own work
• Proficient in Microsoft Office Tools, specifically Outlook, PowerPoint, Word, Excel, and OneNote
• Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides
• Demonstrate knowledge of, and support, Aspire Public Schools' mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Perform other related duties as required and assigned
  
  

Minimum educational level:

• High School Diploma or equivalent job skills
  
  

Experience required:

• Minimum 2 years of related experience in a fast-paced environment
• Experience working in a K-12 school environment preferred
  
  

Physical requirements:

• Stand, walk, or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift, and/or carry up to 30 pounds to shoulder height
• Repetitive use of hands (i.e., fine manipulation, simple grasping, and power grasping)
• Demonstrate normal depth perception
• Sitting, walking, or standing for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
• See and read a computer screen and printed matter with or without vision aids
• Hear and understand speech at normal levels and on the telephone with or without auditory aids
  
  

Work authorization requirements:

• Clear the Department of Justice background screening
• Authorized to work in the United States
• Provide health (TB) clearance (renewal every four years)
  
  

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office or classroom/school setting that one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work indoors in a standard office environment, computer lab, and/or classroom environment

• Work is performed in indoor and outdoor environments
• Exposure to dust, oils, and cleaning chemicals
• Some exposure to childhood and other diseases in a school environment
• May be required to work outside of typical work days and office hours to meet operational deadlines