What are the responsibilities and job description for the Administrative Assistant Full Time or Part Time position at Aspire Learning Center?
Who Are We Looking For?
We are looking for a qualified and experienced Administrative Assistant who will work on a multidisciplinary pediatrics team. Providers include Early Childhood Teachers, Board Certified Behavior Analysts, and Speech Language Pathologists.
Who Are We?
Aspire Learning Center is an integrated Applied Behavior Analysis (ABA) program that provides a unique opportunity for neurodiverse and neurotypical children to learn and grow alongside each other. During our Early Childhood Program we provide early childhood education and ABA services to children from 18 months – 7 years old. During our Afternoon or “after school” program, we provide ABA services to children up to 15 years of age. Many of our clients also receive Speech Language Pathology services from our licensed Speech Therapists. In addition to in-center services, Aspire Learning Center offers home-based and community services.
What Will I Do as an Administrative Assistant?
Our mission is to provide high quality services to children and families in a supportive and compassionate environment. You will be an integral part of the administrative team by assisting with front desk operations, insurance-related functions, and other administrative needs. You will be a positive and friendly resource for family and staff who call or enter the center.
Other responsibilities include:
- Provide administrative support to the front desk staff
- Enter client schedules and client data into an Electronic Medical Records System
- Clerical responsibilities (i.e., Maintain client medical files, maintain licensing checklists, fax, scan, upload, etc.).
- Perform insurance benefit & eligibility checks for clients
- Obtain Insurance Authorizations for clients (ABA Services & Speech Therapy)
- Obtain medical documentation related to insurance authorization needs
- Front desk reception (i.e., answer phones, communicate messages, greet consumers, help with client arrival and departure, etc.)
- Facilities ordering and resource maintenance
What Does Onboarding and Training Look Like?
You will work closely with our Employee & Client Operations Manager and Business Operations Manager to learn the daily skills needed to confidently carry out your job responsibilities. Following training you will have regular and ongoing contact with your supervisor to ensure support is provided.
Am I Qualified?
- Education/Training: A Bachelor’s degree is preferred; minimum high school diploma
- Experience: At least 1 year experience in an office setting
- Knowledge of medical terminology preferred
- Pediatrics experience preferred
- Proficiency with computers
What are the Benefits?
Full Time Employee Benefits:
- Health insurance
- Dental insurance
- Paid personal day with earned days for each additional year of employment
- Paid sick time
- Paid sick leave
- 401k with employer matched contribution
- Approximately 5.5 weeks of paid vacation and holiday time
- Employee referral program
- Monthly staff outings and initiatives
- Predictable schedule with no late nights or weekends
- Endicott College discount
Part Time Employee Benefits:
- Paid personal day with earned days for each additional year of employment
- Paid sick time
- Paid sick leave
- 401k with employer matched contribution
- Employee referral program
- Predictable schedule with no late nights or weekends
- Endicott College discount
Job Types: Full-time, Part-time
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
- No nights
Application Question(s):
- Do you have experience in a pediatrics medical setting?
Experience:
- Administrative: 1 year (Required)
Work Location: In person
Job Types: Full-time, Part-time
Pay: $18.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Application Question(s):
- Do you have experience in a pediatrics medical setting?
Experience:
- Administrative: 1 year (Required)
Work Location: In person
Salary : $18 - $25