Early Education Administrative Assistant

Job Summary

Aspire Developmental Services is seeking a highly organized and detail-oriented Administrative Assistant to support our Early Education program. This role is essential to daily operations, ensuring strong administrative systems, compliance with EEC regulations, and smooth coordination across staff, families, and partners.

Key Responsibilities

Administrative & Office Support

• Serve as first point of contact for families, staff, and visitors (phone, email, in-person)
• Maintain organized files and office systems
• Schedule tours, meetings, and appointments
• Support enrollment, applications, and waitlist management
  
  

Compliance & Documentation (EEC)

• Maintain accurate child records in compliance with EEC regulations
• Track required documentation (physicals, immunizations, consents, etc.)
• Prepare and organize records for licensing visits
  
  

CPPI Coordination

• Support administrative needs for CPPI classrooms and partnerships
• Maintain required documentation and assist with reporting and communication
• Coordinate with public school partners and families as needed
  
  

Data & Reporting

• Maintain accurate data across systems (attendance, enrollment, compliance)
• Generate reports for leadership and regulatory requirements
• Ensure data accuracy, organization, and confidentiality
  
  

Program Support

• Maintain supply inventory and assist with ordering
• Support overall organization and daily program flow
• Communicate with families regarding program updates and required forms
  
  

Qualifications

• High school diploma & EEC Certified required; Associate’s degree preferred
• Preferred fluency in English and Spanish
• Administrative experience required; early education experience preferred
• Strong organizational, communication, and multitasking skills
• Ability to maintain confidentiality and manage detailed records
• Familiarity with EEC regulations, CPPI, and data systems preferred
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Physical Demands: Good Health, Ability to lift and position children weighing up to 40 pounds and to provide respectful, nurturant care in case of emergency situations.
• BRC suitable
  
  

The above is intended to be a general description of job responsibilities and are not

considered to be inclusive of all duties that may be required. Other tasks as assigned.