What are the responsibilities and job description for the Manager, Grants Accounting position at Aspire Chicago?
Description
Join a Mission-Driven Organization Making a Meaningful Impact
We are seeking a detail-oriented and collaborative Manager, Grants Accounting to join our growing team. This role is ideal for a finance and compliance professional who is passionate about supporting mission-driven work through strong fiscal stewardship, regulatory compliance, and operational excellence.
The Manager, Grants Accounting serves as the organization’s lead resource for compliance and audit requirements related to externally funded programs, particularly government grants. Working closely with Program Directors and cross-functional teams, this position ensures that federal, state, and local grant funds are managed responsibly, accurately, and in full compliance with applicable regulations.
This is an excellent opportunity for someone who thrives in a purpose-driven environment and values integrity, accountability, and teamwork.
Key Responsibilities
Grant Compliance & Monitoring
- Oversee grant activities to ensure compliance with federal, state, and local regulations, including 2 CFR Part 200 and other applicable requirements.
- Maintain and update the organization’s Grant Manual and compliance protocols.
- Monitor grant deadlines, reporting schedules, and required documentation across all funding sources.
- Partner with program staff to support compliant grant implementation and administration.
Audit Preparation & Support
- Prepare documentation and schedules for external financial and grant-related audits.
- Serve as the primary point of contact for auditors regarding grant compliance matters.
- Coordinate responses to audit inquiries and provide supporting documentation and explanations as needed.
- Address audit findings and implement corrective actions to strengthen future compliance.
- Conduct periodic internal audits in collaboration with the Controller.
Financial Reporting & Documentation
- Prepare and submit timely financial reports, reimbursement requests, and expense claims to government agencies and funders.
- Maintain organized and accurate grant records, including budgets, expenditures, modifications, and agency communications.
- Ensure all financial documentation aligns with grant requirements and internal controls.
Training & Cross-Functional Support
- Provide guidance and training to program and finance staff on grant compliance, documentation standards, and allowable costs.
- Support departments in developing compliant grant budgets and financial practices.
- Promote organization-wide understanding of grants management best practices.
Policy Development & Process Improvement
- Collaborate with senior leadership to strengthen policies related to grants administration, audit readiness, and compliance.
- Review and improve grant management processes to minimize risk and enhance operational efficiency.
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field
- Minimum of three (3) years of experience in grants administration, audit, or compliance, preferably within a nonprofit or government environment
- Strong knowledge of federal grant regulations, including OMB guidance and 2 CFR Part 200
- Experience preparing for audits and working with internal controls
- Proficiency in financial management systems and advanced Microsoft Excel skills
- Valid driver’s license and consistently good driving record
- CPA, CGAP, or similar professional certifications a plus
What You Bring
- Exceptional attention to detail and accuracy
- High ethical standards and commitment to compliance
- Strong analytical and problem-solving abilities
- Excellent organizational and multitasking skills
- Effective written and verbal communication skills
- Ability to collaborate across departments and support a variety of teams
Why Join Us?
Our organization is deeply committed to creating positive change in the communities we serve. We value collaboration, accountability, and innovation, and we believe strong financial stewardship is essential to advancing our mission.
If you are looking for an opportunity to apply your grants and compliance expertise in a meaningful, mission-focused environment, please apply!
Salary : $70,000 - $85,000