Operations Coordinator

Shift: Monday to Friday 8:00 AM to 5:00 PM

✨ Make a Meaningful Impact

Aspiranet, a leading California-based nonprofit dedicated to supporting children, youth, and families, is seeking a compassionate and committed Operations Coordinator to join our Residential division. In this division, you’ll help create safe, structured environments where youth can heal, grow, and thrive. Our programs provide therapeutic care tailored to each individual’s needs, focusing on emotional well-being, life skills development, and relationship building. If you’re driven to support youth on their path toward stability and empowerment, we’d be delighted to have you on our team.

❤️ About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our services span the state and are delivered through six dedicated divisions: Foster Care and Adoption, providing support for children and families throughout the foster and adoption journey; Transitional Aged Youth (TAY), offering programs that guide young adults as they transition from foster care to independent living; Residential, delivering therapeutic care in structured, supportive environments to help youth thrive; Intensive Home-Based Services, focused on meeting individualized needs within the home, school, and community; Behavioral Health, delivering short-term, intensive mental health services for youth at risk; and Family and Community, emphasizing early intervention and family-strengthening supports. At Aspiranet, every role contributes to something greater-helping to create a future where opportunity, hope, and healing are within everyone’s reach.

📝️ Position Summary

The Operations Coordinator is responsible for improving overall quality, operational efficiency, staffing consistency, and regulatory compliance across all STRTP cottages. This position provides ongoing support to cottage staff to ensure adherence to Program, Agency, Community Care Licensing (CCL), and Joint Commission (TJC) requirements. The Coordinator oversees staffing scheduling for the 24/7 program, manages operational systems, monitors compliance, and ensures cottages always remain audit ready. The role acts as a central hub between cottage supervisors, administration, and support departments to maintain safe, effective, and well-coordinated operations.

🔍Key Responsibilities

• Assists Intensive Care Coordinators and Program Supervisors in maintaining adequate staff coverage by oversight of the master staff schedule for all cottages, making shift adjustments, ensuring adequate and appropriate staffing ratios.
• Respond to daytime callouts during regular scheduled shift hours.
• Maintain an up-to-date relief/per-diem pool and oversee the overtime rotation system.
• Track callouts, attendance trends, and provide staffing data to Administration weekly coordinating with Supervisors regarding restrictions, training or needs that impact scheduling.
• Collaborate with leadership to monitor compliance and outcomes and to implement solutions that support ongoing compliance.
• Conduct routine cottage walkthroughs to monitor safety, cleanliness, aesthetics, and environmental compliance. Monitor cottage logs, and other records for accuracy, completeness, and regulatory alignment.
• Review of cottage supplies and inventory and ensure consistency across cottages.
• Assist in operational readiness for CCL and TJC reviews, including documentation audits, maintenance requests and corrective action follow-up.
• Conducts weekly collection of receipts, expense materials, and required paperwork from cottages for processing and submission.
  
  

✅ Qualifications

• Proficiency in Microsoft Word® or similar current word processing software
• Ability to identify trends or problem areas.
• Experience working in a Windows® based environment including communications software using remote and file transfer protocols.
• Flexibility to manage the assigned workload in order to meet task deadlines.
• Ability to prioritize multiple tasks.
• Experience and knowledge of operating and maintaining standard office equipment such as a copier, and printer.
• Ability to analyze and interpret data, and to effectively communicate findings.
• Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility, i.e. Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid CDL and clean driving record.
• Meets all compliance requirements of federal, state, and county regulations by periodic sanction checks.
  
  

List the minimum education, experience, skills, and certification required or preferred for this role. Be sure to include both required and desirable qualifications.

💻 Work Environment & Schedule

Include details of the anticipated work environment, such as whether it will be a hybrid or on-site arrangement. Additionally, provide any unique scheduling requirements, including travel commitments or the needs for evening work. Being specific and transparent is key such as any expatiations for being on-site for two days each week.

❤️ Why Aspiranet?

• Only for Full Time, benefit-eligible roles. Please adjust to Part Time and On Call roles.
• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
• Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more.
• Flexible Hybrid Schedule. Enjoy the mix of remote and in-office work, supporting work-life balance.
• Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
• Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.
• Training opportunities are available to support your ongoing development and career aspirations.
• Collaborate in a supportive, inclusive, and mission-aligned culture.
• Opportunity to lead meaningful initiatives that support employee wellbeing.
  
  

🏋️‍ Physical Demands: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA’s established safety levels at all times.

⚖️ Equal Employment Opportunity

Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.

📝️ How to Apply

Join us in building brighter futures.

📝️ Ready to Apply?

Join us in building brighter futures.

Apply Today Through Our Career Portal

👉 Click here to apply: www.aspiranet.org/careers

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