Office Manager

Job Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role combines administrative excellence with team leadership, ensuring smooth office functioning, efficient scheduling, and effective vendor and personnel management. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. As an Office Manager, you will be the backbone of our administrative team, fostering a welcoming atmosphere while maintaining high standards of organization and professionalism.

Responsibilities

• Oversee all office operations, including clerical tasks, filing systems, and front desk management to ensure seamless daily activities.
• Manage multi-line phone systems, greeting visitors with professional phone etiquette and providing excellent customer service.
• Coordinate calendar management and schedule appointments for staff and executives, ensuring optimal time utilization.
• Supervise administrative staff and support team training & development initiatives to enhance overall office productivity.
• Handle vendor management by negotiating contracts, processing invoices using QuickBooks or similar accounting software, and maintaining positive vendor relationships.
• Oversee human resources functions such as onboarding new employees, managing payroll processes, and supporting employee engagement efforts.
• Assist with budgeting and bookkeeping tasks to monitor office expenses and ensure financial accuracy.
• Plan and coordinate company events or meetings to foster team cohesion and promote organizational culture.
• Maintain accurate records through diligent filing systems and ensure compliance with organizational policies.
• Support medical or specialized office management duties if applicable, including patient or client scheduling and documentation.
• Manage office supplies inventory, order necessary materials, and ensure the workspace remains organized and efficient.
• Implement process improvements for schedule management, office procedures, and communication workflows to boost overall efficiency.

Experience

• Proven experience in office management or administrative roles with a strong background in clerical work, bookkeeping, or front desk operations.
• Supervising experience is essential; previous team leadership roles are highly valued.
• Familiarity with QuickBooks accounting software is preferred for handling invoicing and financial tracking.
• Demonstrated ability to manage complex schedules using calendar management tools effectively.
• Experience in vendor management, contract negotiation, and maintaining professional relationships with suppliers or service providers.
• Knowledge of human resources processes including payroll administration, onboarding procedures, and employee training programs.
• Strong organizational skills with attention to detail in filing systems, record keeping, and document management.
• Excellent communication skills coupled with professional phone etiquette for interacting with clients, vendors, and team members.

Background in medical office management or specialized environments is a plus but not required. Join us as an Office Manager to lead our administrative team with energy and precision! Your expertise will help create an organized workspace that supports our mission while fostering a positive environment for everyone involved. We value proactive leaders who excel at multitasking — if you’re ready to make an impactful difference every day, we want to hear from you!

Job Type: Part-time

Pay: $21.87 - $26.34 per hour

Work Location: In person

Salary : $22 - $26