What are the responsibilities and job description for the Facilities Manager position at ASPCA?
About the Role
The ASPCA is seeking a skilled Facilities Maintenance Manager to oversee and conduct regular maintenance and repairs, general housekeeping, landscape maintenance, snow and ice removal, vendor management, and equipment preventative maintenance of the Pawling R&R property, buildings, and equipment.
Responsibilities
- Maintenance (70%):
- Perform preventative maintenance and predictive maintenance on buildings and facilities.
- Address work orders promptly, properly document repairs and closeout work orders appropriately.
- Perform or coordinate repairs to equipment and appliances.
- Order parts and supplies when needed in accordance with ASPCA procurement procedures.
- Remove snow/ice as needed.
- Plan, organize, and direct the general maintenance and repair of the entire facility.
- Track and confirm all planned preventative maintenance is completed as contracted, cost-effectively, on time, and to a safe satisfactory standard.
- Administrative (20%):
- Follow ASPCA guidelines for vendor contract management.
- Obtain and track vendor/contractor Certificates of Insurance.
- Liaise with contractors and external suppliers to clearly communicate ASPCA safety, technical, and contractual standards.
- Prepare weekly/monthly maintenance and repair reports.
Requirements
- Minimum 5 years' experience in facilities property maintenance, including building systems such as HVAC, electrical, plumbing, and carpentry.
- Minimum 2 years' experience in a facilities management role.
- Knowledge of Microsoft Office, including Word, Excel, PowerPoint.
- Experience using work order systems.
- Highly organized with an emphasis on time management.
