What are the responsibilities and job description for the Competitions Coordinator position at ASME INTERNATIONAL?
About ASME:
ASME helps the global engineering community develop solutions to real-world challenges. Founded in 1880 as The American Society of Mechanical Engineers, ASME is a nonprofit professional organization that enables collaboration, knowledge sharing, and skill development across all engineering disciplines, while promoting the vital role of the engineer in society. ASME codes and standards, publications, conferences, continuing education, and professional development programs provide a foundation for advancing technical knowledge and a safer world. From college students and early-career engineers to project managers, corporate executives, researchers, and academic leaders, ASME's members are as diverse as the engineering community itself.
We are seeking a Competitions Coordinator to join as a key part of ASME’s Global Program team. This position is responsible for the coordination of our digital and in-person competitions portfolio. E-Fest Tech Connect is a flagship digital event comprised of at least three digital competitions and career and professional development sessions for a global student and early-career audience. ASME EFx events are in-person events designed to bring excitement, community, innovation, and vibrant experiences to colleges and universities around the world. An ASME EFx event is planned and executed by local organizers with the support of ASME staff. ASME EFx events may include up to five official ASME student competitions as well as career and professional development content.
The Competitions Coordinator will serve as the primary contact as it pertains to Programs activities, including, but not limited to the following:
Strategy & Vision
- In collaboration with the ASME Competition Committee Chairs & the Student Programming Committee Chair, lead the review of, update of, revision(s) of, and publication of ASME student & early career competition rules on a yearly basis. Rules should be published before the end of the US academic year.
- Oversee and ensure that competition rules emphasize competition safety first and foremost and that they are engaging and provide a creative, unique and positive learning experience for our global student and early-career engineering communities
- Manage E-Fest/EFx/Competitions website, including regularly updating content, photos, videos, competition rules, and event information
Process Improvement/Change Management
- Drive organizational change by establishing and executing competition deadlines for all EFx and E-Fest Tech Connect events
- Manage and support all competitions’ inventory and recommend any new inventory based on competition challenge statements
- Coordinate any required competition certificates and/or trophies for EFx events and/or E-Fest Tech Connect
Metrics & Analysis
- Track competitions, registrations, and competitors/schools for leaderboard(s) and historical tracking
- Lead the collection and tracking of all pre-event EFx and E-Fest Tech Connect competition deliverables (i.e., design reports, videos, etc.)
- Process/coordinate all EFx and E-Fest Tech Connect official ASME competitions prizes for students
Cross-Functional Contributions
- Main liaison and point of contact with 8 competition committees, including keeping and updating committee volunteer records, leading regular competition committee calls, and creating, updating, and maintaining committee Operations Guides as needed
- Main point of contact to the Chair, Student Programming Committee, under which competition committees report up to
- Main point of contact for potential and confirmed EFx host schools that will include official ASME competitions – this may include coordinating competition shipments, supplies, rules review, and judges training with host schools
Qualifications:
- Bachelor’s degree in mechanical engineering, computer science, or a related field (or equivalent work experience)
- 1-3 years of program or events management experience or equivalent experience
- Excellent verbal and written communication skills in English
- Strong organizational & project management skills and the capacity to deal with orchestrating a large number of concurrent in-person and virtual competitions
- Ability to work with a diverse group of global stakeholders
- Ability to work across a global set of stakeholders and with varying levels of leadership (students, faculty, senior volunteers, ASME staff)
- Strong knowledge of HTML, CSS, AirTable, Softr (or equivalent)
Preferred Qualifications:
- Working knowledge of Salesforce
- Working knowledge of virtual competitions/gaming
- Mechanical engineering proficiency/technical knowledge
- Ability to speak multiple languages / Spanish
- Experience working in a non-profit and volunteer-based environment
This role offers the flexibility of a remote work arrangement, with occasional business travel as needed.
ASME is proud to be an Equal Opportunity Employer. At ASME, we nurture an inclusive environment, and we encourage, support, and celebrate diversity in the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex (including pregnancy), national origin, age, gender identity & expression, sexual orientation, genetic information, citizenship status, disability, or protected veteran, military status, or any other basis protected by law.
Our Equal Employment Opportunity policy pertains to every aspect of an individual’s relationship with the organization, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, programs, and all other terms and conditions of employment.
Annual base salary may vary based on geographic location. The New York metro salary range for this position is estimated to be between $60,000 – 65,000.00 per year.
Only those candidates selected for further consideration will be contacted.
Salary : $60,000 - $65,000