Project & Contract Operations Manager

Job Summary

ASM Global the leader in privately managed public assembly facilities, has an excellent opening for an Operations Project & Contract Manager at the Coliseo de Puerto Rico. The position is responsible for overseeing, conducting, and developing operations tasks, multidisciplinary scopes of works, bid/procurement processes, manage projects schedules, and coordinate people to ensure that operations run smoothly, needs delivered on time, and produce the desired results within assigned budget. This position must have the ability to work effectively with ever-changing priorities and/or situations and reports directly to the Operations Manager.

Essential Duties:

• Develop multidisciplinary scopes of works (electrical, civil, mechanical, among others) to guarantee that capital and operational improvements are completed.

• Provide leadership and direction for day-to-day operations over a team of employees and contractors to meet demands of both external and internal customers.

• Provide leadership and direction to ensure that all projects are delivered on time, within specifications and within budget.

• Develop execution plans for maintenance: preventative and reactive, troubleshooting, and repairs of the building’s equipment.

• In charge of all calls related to operations events or urgent needs.

• Manage services contracts.

• Support other managers to gather operation's needs, design and execute an operational plan.

• Assists with the training and development of the operations staff and equipment’s end users.

• Coordinate and communicate with staff to ensure smooth operation between shifts and proper handoff of operation.

• Manages the beginning and end-of-shift report capturing and communicating key services, safety, and equipment issues.

• Complete procurement process for building supplies, services, and emergencies.

• Develop project scopes and objectives, involving all relevant stakeholders, and ensuring Technical Feasibility.

• Procures projects through both bid and negotiated processes ensuring compliance with company policies.

• Generate, manage, and control projects’ documents

• Ensure resource availability and allocation

• Develop a detailed project plan to track progress

• Report and escalate to management as needed

• Establish and maintain relationships with third parties/vendors

• Create and maintain comprehensive project documentation

• Other duties as assigned.

Supervisory Responsibilities

Directly supervise employees in the Operations Department.  Carries out supervisory responsibilities in accordance with ASM's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree (BS) from four-year college or university, Mechanical Engineering degree preferred

• Three to five years of related experience in a similar position or equivalent combination of education and experience

• Strong knowledge in facility capabilities, industry terminology, drawings, event related services and technical requirements of HVAC, Mechanical and Electrical systems.

• Experience in operational and or construction management and contract administration required

• Experience in building maintenance concepts and procedures

• Excellent verbal, written and interpersonal skills essential

• Demonstrated technical knowledge of construction management is required

• Good analytical skills, including ability to lead, facilitate, plan, document and organize

• Ability to read and understand multidisciplinary drawings and sketches

• Customer Focus – is dedicated to meeting the expectations and requirements of internal and external customers

• Organized – can marshal resources to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently. Must display sense of urgency, ability to work under pressure, with attention to details

• Must be able to work a flexible schedule including early mornings, days, evenings, weekends, holidays, extended (long) workdays and extended numbers of days

• Must be able to operate a forklift and other industrial equipment

• Team Player – Creates strong morale and spirit within team; shares wins and successes; fosters open dialogue; creates a feeling of belonging in the team.

• Familiarity with OSHA, ADA and related state and federal regulations required

• Assess situations exercising decision-making authority

• Must be able to speak, read, and write Spanish and English

• Solid organizational skills including attention to detail and multi-tasking skills

• Proficient in MS Office Word, Excel, Power Point and Outlook

• Knowledge in Construction Management System (desired)

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourage Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor