Events Services Intern

Event Services Intern

POSITION: Event Services Intern

DEPARTMENT: Event Services
REPORTS TO: Manager of Event Services
FLSA STATUS: Part-time Hourly, Non-Exempt, 12 weeks

SUMMARY

We are looking for an Events Intern to be a part of our Event’s Department. You will work closely with our Events team to ensure we are providing excellent customer services and helping maintain a high level of excellence when putting on different types of events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in ensuring proactive planning, communication, and execution of a wide variety of events including concerts, shows, and meetings,
• Assist the Director of Events in day-to-day administrative tasks.
• Assist in managing pre- and on-site registration (tracking via database, generating reports and producing registration and event materials) for all events and programs as needed.
• Work with vendors on event logistics to meet planning deadlines.
• Organize & purchase supplies for events as needed.
• Work as onsite coordinator as needed for meetings and events.
• Other duties as assigned.

DESIRED QUALIFICATION AND SKILLS

• Working towards an undergraduate or graduate degree.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills
• Ability to work both independently and as part of a team.
• Ability to take initiative, but also able to ask for direction when needed.
• Strong analytical skills: ability to organize large amounts of information.
• Proficiency with Microsoft Word, Excel, and Outlook; knowledge and experience with In-Design and Canva preferred.
• Self-starter who takes initiative, highly reliable
• Polished and professional when dealing with members, prospective members, sponsors, and executive management.
• Comfortable in a fast-paced, ever-changing environment; flexible

WORKING CONDITIONS

• Working conditions involve noise, heat, changes in temperature, kitchen elements, odors, moisture, etc.
• May be required to work additional hours as dictated by the workload and staffing
• Must be willing to work evenings, weekends, and holidays

PHYSICAL DEMANDS

• Requires moderate physical efforts.  Standing, carrying, bending, stretching, stooping, pulling and pushing, lifting of weights up to 50 pounds.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.