Administrative Support Specialist (Temp/Part-time)

Administrative Support Specialist (Part-time/Temporary)

Location: Vancouver, Washington (Onsite)

Industry: Transportation / Construction

Area of Specialty: Administrative Support / Infrastructure Projects / Transportation

Are you ready to make an immediate impact on a major infrastructure program? We are seeking a highly organized and proactive part-time, temporary Administrative Support Specialist to cover a maternity leave, starting immediately and running through the end of February. There's a possibility of extension for the right candidate!

This is an exciting opportunity to gain valuable experience and contribute to the Interstate Bridge Replacement (IBR) program.

WHAT YOU'LL DO YOUR IMPACT

You'll be the backbone of our office and executive support, ensuring smooth daily operations.

• Office Management: Keep our office running efficiently—managing supplies, ensuring our Snack Club is stocked , maintaining communal areas , and assisting with room reservations (Skedda).
• Meeting & Event Support: Greet visitors , ensure meeting spaces are reset , assist with room setup/AV , and prep for larger events like the bi-monthly IBR Office Lunches.
• Executive Assistance: Provide daily support to a key executive, including constantly managing and updating dual calendars (IBR & WSP) , coordinating travel , and processing expense reports and bills.
  
  

What You'll Bring

• Exceptional organizational skills and a proactive, detail-oriented approach.
• Ability to manage multiple calendars and anticipate scheduling conflicts.
• Experience with travel booking (flights, trains, etc.) and processing expense reports.
• A friendly, professional demeanor for greeting team members and visitors.
  
  

If you thrive in a fast-paced environment and want to add experience on a major program like IBR to your resume, we encourage you to apply now!