Payroll Clerk

Payroll Clerk

The Ashtabula County Educational Service Center is seeking a Payroll Clerk to assist in our almost 300 employee payroll to start immediately.

Reports to:  Treasurer

Compensation: As per salary scale

Required Qualifications:

• Minimum of a High School Diploma or GED.
• Demonstrates payroll-processing competence with an ability to perform payroll duties at required times under all circumstances.
• Experience working in a Treasurer’s office in a public school district is preferred.
• Knowledge and experience in operating computers and standard office machines.
• Proficient in use of spreadsheet and word processing software; Microsoft Word and Excel and Google.
• Ability to use and learn various software systems.
• Proficient in payroll compliance concepts, internal controls, and reporting workflows.
• Exhibits strong attention to detail with the ability to work independently and follow directions.
• Initiative and punctuality in completing work assignments.
• Possesses strong organization, communication, and confidentiality practices. 

Essential Duties and Responsibilities: 

• Works independently with minimal direction.
• Establishes and maintains effective working relationships with co-workers, related staff, and other agencies.
• Maintains a high level of ethical behavior and confidentiality when dealing with student, staff, and other privileged information.
• Calculates, prepares, processes, maintains, and follows up on all payroll functions.
• Is responsible for the maintenance of computerized payroll personnel files.
• Maintains balanced journals and deduction reports at the end of each pay period, monthly, quarterly, fiscal year and calendar year.
• Prepares all monthly, quarterly, fiscal year, and annual reports as required by law. Verifies the timely payment of payroll taxes, retirement benefits, employee deductions and completion of all required reports.
• Verifies and processes monthly reports and payments for medical, dental, vision and life insurance benefits.
• Works cooperatively with auditors. Maintains payroll records for audits in accurate and presentable form.
• Attends meetings and other payroll related training sessions.
• Upholds board policies and follows administrative procedures.
• Keeps current with advances in office technology.
• Cross-trains with other staff in the Treasurer’s office as directed. Offers assistance when needed.
• Maintains a helpful, courteous, and professional manner when in contact with the public, handling telephone calls, emails, and interactions with other staff members.
• Shows good judgement, common sense, and assumes responsibility (when necessary) in making decisions concerning assigned tasks within knowledge of duty.
• Is dependable, reliable, punctual, and promotes professionalism and a favorable image of the office.
• Performs all other duties as assigned by the Treasurer.

The Ashtabula County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.