Staff Accountant

Position Summary

This role supports the financial operations of a growing food‑equipment manufacturer by managing accounts payable, accounts receivable & payroll processing. The ideal candidate is detail‑oriented, reliable & comfortable working in a small‑team environment with accuracy & follow‑through.

Key Responsibilities

Accounts Payable

·        Process vendor invoices, verify accuracy, match to purchase orders & obtain approvals.

·        Prepare weekly check runs & electronic payments.

·        Reconcile vendor statements & resolve discrepancies.

·        Maintain vendor files & ensure compliance with company purchasing policies.

·        Monitor payment schedules to optimize cash flow.

Accounts Receivable

·        Generate customer invoices based on shipments, service work, or project milestones.

·        Apply customer payments (checks, ACH, credit card) & maintain accurate aging reports.

·        Follow up on past‑due accounts & coordinate with sales or operations on collection issues.

·        Set up new customer accounts & maintain credit documentation.

·        Support month‑end closing with AR reporting & reconciliations.

Payroll

·        Process bi‑weekly payroll for hourly, salaried employees using the company’s payroll system.

·        Review and enter timecards, overtime, PTO, & adjustments.

·        Maintain employee payroll records & ensure compliance with federal, California & local labor laws.

·        Prepare payroll reports for management and accounting.

·        Assist with year‑end payroll tasks, including W‑2 review.

General Accounting & Administrative Support

• Assist with month‑end close, including reconciliations & journal entries.
• Maintain organized digital & physical financial records.
• Take charge of the pitting report process with customers
• Support audits, inventory counts & financial reporting as needed.
• Collaborate with production, purchasing, & sales teams to resolve financial discrepancies.
• Provide backup support for other administrative functions in a small‑office environment.

Qualifications

• 2–4 years of experience in AP/AR, expense reporting, & payroll, ideally in manufacturing.
• Working knowledge of accounting principles & payroll regulations.
• Familiarity with accounting software financial systems (Sage, MS Excel)
• Strong attention to detail & ability to manage multiple priorities.
• Excellent communication skills & a customer‑service mindset.
• Ability to maintain confidentiality & handle sensitive financial information.

Preferred Skills

• Experience with inventory‑based accounting or job‑costing.
• Familiarity with California Union payroll rules (meal/rest breaks, overtime, sick leave).
• Comfort working in a fast‑paced, hands‑on manufacturing environment.

Work Environment

• Small office within a manufacturing facility.
• Collaborative team culture with direct interaction across departments.
• Occasional need to support production or shipping teams with documentation or coordination.