Assistant Maintenance Superintendent

Duties & Responsibilities: Essential Duties and Functions are numbered in the list below. 

Non-Essential Duties may also be listed if appropriate for the position description.

1.

Assures appropriate emergency response measures are in place, including incumbent’s direct participation and review of any emergency matters that may arise. 

2.

Be vigilant of property condition in consideration of issues affecting curb appeal and safety. Immediately remedy any physical condition of the property that jeopardizes safety. 

3.

Assists with developing and maintaining a preventative maintenance schedule program for applicable equipment. Monitors and maintains property’s tools, vehicles, equipment, parts & supplies inventories, and coordinates purchasing within approved budget and policies, as needed. 

4.

Manages and responds to service requests by prioritizing and organizing timely response (within 24 hours or per property policy). Ensures appropriate measures are implemented (within property policies), whether by property personnel or via support by contractors. 

5.

Coordinates all activities associated with property turnovers, ensuring vacant units are made rent-ready in a timely and efficient manner. Responsible for final inspection of all turned units to ensure compliance with property standards. 

6.

Coordinates various projects under the direction of Management to obtain competitive bids on special projects, explore alternatives for major expenditures and improvements. Assists with preparation of budgets and secures estimates and cost quotes as needed for management approval, including recommendations for capital improvements, as required. 

7.

Assists with directing the property’s maintenance operations within approved budget guidelines, seeking appropriate approvals for expenses that may vary from budget. Continuously evaluate processes, procedures, suppliers, etc in consideration of more efficiency and reduced cost of property’s operations. 

9.

Manages property in compliance with safety standards, including coordinating and chairing property’s monthly safety meetings, maintaining the property’s Hazard Communication program, monitoring daily activities for safety compliance, recommending and implementing enhanced safe practices. As the maintenance supervisor, performs and executes duties in a manner to promote safe work practices. 

8.

Assists with interviewing contractors and recommends contractors as required to meet the maintenance needs of the property, including negotiating of contract to include property standard form agreement terms (including compliance with insurance provisions), coordinates and inspects contract work prior to payment to contractor. 

9.

Assists with managing all maintenance operations to include a high level of customer service, including effective and professional appropriate communication with residents, co-workers, suppliers and contractors. 

10.

Perform various duties with other co-workers to meet job requirements, including, but not limited to, serving on-call as necessary and extended working hours that are routinely necessary to meet the challenging and inconsistent demands of the property (such as seasonal issues such as snow removal, preparing recreational facilities, and high turnover periods).

Motivate, coach, counsel & mentor - establish and maintain collaborative working relationships between departments, with coworkers, and particularly with other members of a project team. Prepare for team meetings, in advance.

Assists with coordination of required technical training programs to maintain staff’s skill level to meet the maintenance needs of property.