What are the responsibilities and job description for the Executive Administrative Assistant, Manufacturing position at Ashley Job Opportunities?
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Executive Administrative Assistant – Advance, NC (on-site)
What Will You Do?
The Executive Administrative Assistant will provide executive support to the department executive within Manufacturing, in addition to supporting functions, as needed, within the department. The Executive Administrative Assistant serves as the primary point of contact for internal and external matters pertaining to this division's executive and office matters. The Executive Administrative Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The role requires someone who is an extremely fast learner and excited to push themselves to excellence.
What Do You Need?
- Heavy calendar management for Senior Executives with the ability to pivot quickly and collaborate effectively with internal and external partners
- Communicate with internal team members and external partners on behalf of the executives
- Handle logistics for meetings, including booking conference room space, organizing agendas, preparing materials, taking notes/action items when required, and ensuring availability of attendees
- Coordinate domestic and international travel arrangements ensuring tight schedules and agendas as requested; including commercial airline, rental cars, company cars, shuttles, hotels, etc. Collaborate with the travel department as needed regarding trips needing a Company jet and other special accommodations
- Prepare expense reports and purchase requisitions including on-demand travel expense reports
- Complete day-to-day administrative functions such as answering phone calls, organizing file systems, responding to department as well as internal and external requests, running errands, photocopying, handling mail, ordering supplies, etc
- Research, create and maintain various reports and presentations for management for presentation to executives as well as other internal and external customers. Strong PowerPoint skills are needed
- Submit, review and approve travel and other expenses for the department, as needed
- Uphold a very strict level of confidentiality for the executives and their teams
- Arrange and execute team building activities, offsite, and social events
- Capable of handling administrative ad-hoc projects as directed by the EVP and VP
Who We Are
At Ashley, we’re more than a business…we’re family. As the largest manufacturer of home furnishings in the world, we know what it takes to build incredible furniture and future leaders. We’re problem solvers with the grit to persevere during challenging times and innovators who won't coast when times are good. We create solutions, not excuses. And never settle for status quo. It’s the reason we’re always searching for better ways to delivering an exceptional customer experience. That's why Ashley Furniture is #1 in our industry.
Ready to grow? You’ve come to the right place. Ashley Furniture has a “Growth Mindset”, and once you join our team, you’ll learn from the best in the business.
Apply today and find your home at Ashley!
Benefits We Offer
- Health, Dental, Vision, Employee Assistance Program
- Paid Vacation, Holidays, and Your Birthday off
- Generous Employee Discount on home furnishings
- Professional Development Opportunities
- Ashley Wellness Centers (location specific) and Medical Tourism
- Telehealth
- 401(k) and Profit Sharing
- Life Insurance
Our Core Values
- Honesty & Integrity
- Passion, Drive, Discipline
- Continuous Improvement/Operational Excellence
- Dirty Fingernail
- Growth Focused
To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page:
Corporate Social Responsibility
We are an equal opportunity employer and provide a drug-free working environment. While Ashley appreciates the interest of all candidates only those meeting specific position requirements may be contacted. Principals Only.