What are the responsibilities and job description for the Site Coordinator, Grafton Correctional Institution and Grafton Reintegration Center (Ohio) - Correctional Education position at Ashland University?
Job Description
The Site Coordinator provides administrative support for Ashland University Correctional Education staff and students. The Site Coordinator reports directly to the designated Correctional Education State Director.
- Oversee daily operations at the assigned correctional facility(ies)/site(s) and represent the university in collaboration with the State Department of Corrections (DOC).
- Act as the liaison between the facility staff, students, and Ashland University (AU).
- Identify, screen and recruit students in alignment with AU and DOC criteria.
- Collaborate with the Student Success team through assisting students with completion of the AU application paperwork and digital submission process. Ensure students have access to their courses and remain accountable, while guiding them on how to address any questions or concerns.
- Support students by assisting them in addressing issues and communications related to student access, i.e. end-user device is non-functional, out to court, transferred to a non-AU facility, lack of technological access, total lockdown at the facility, unexpected release.
- Collaborate with the Financial Aid team whereby provide student support related to; the completion of the Free Application for Federal Student Aid (FAFSA), aid counseling, documentation requests, navigating the loan default process, satisfactory academic progress, and all other applicable requests from the AU Financial Aid team.
- Collaborate with Academic Services through proctoring, recording and uploading tests, speeches and assignments as instructed to maximize student success. Assignments should be submitted on assigned due dates. If covering additional site locations, assignments should be submitted as close to assigned due dates as possible.
- Provide students with AU orientation and academic correctional education processes and procedures before the semester begins.
- Orders and manages site inventory of end user devices, student textbooks and instructional supplies. Provide timely, accurate inventory reports (textbooks and end-user devices) as assigned.
- Ensure students have the necessary materials to participate in registered courses, including the distribution of end user devices, equipment, textbooks, and other educational materials.
- Responsible for the distribution and collection of course evaluations and University assessments.
- Organize and conduct student extracurricular activities such as but not limited to commencement and incentives.
- Distribute Ashland University library research in a timely manner and in compliance with DOC regulations.
- Identify students who will be releasing prior to completing their AU degree, ensure students complete the required pre-release exit interview form, and encourage students to continue their education through the AU re-entry program.
- Maintains student privacy and record keeping according to the Family Educational Rights and Privacy Act (FERPA).
- Establish weekly meetings with each student regarding academic engagement, review participation reports, check end user device access, and encourage students.
- Ensure compliance with AU policies, accreditation standards and DOC policies and procedures.
Required Qualifications
- Associate’s degree required.
- Ability to use Learning Management System Software and productivity software such as MS Office.
- Possess basic computer skills with ability to troubleshoot issues.
- General understanding of academic environment.
- Ability to identify problems, suggest possible solutions and assist in resolution.
- Ability to multi-task, organize, communicate, and prioritize work through to completion with attention to detail and deadlines.
- Ability to effectively communicate and collaborate with a diverse group of individuals, including AU faculty, administrators, incarcerated students, and correctional facility staff.
- Ability to pass a pre-employment DOC and AU background check.
- Ability to assist at other correctional facilities, as needed.
- Demonstrate professionalism, good judgement and ethical standards.
- Be physically present at the facility for 80% of the work week.
- Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.
Preferred Qualifications
- Bachelor’s degree preferred.
- Minimum of three (3) to five (5) years relevant work experience.
- Experience working in correctional education.
- Experience working in higher education.
Physical Demands
- Work is primarily performed in a physical correctional facility and requires approval for access.
- Some evening and weekend hours at the correctional facility, as necessary.
- May be required to lift up to 50 lbs., walking distances within correctional facility, and transport course materials, textbooks and end user devices, as needed.
- Travel may be required.
Anticipated Start Date of New Hire
08/24/2026
Anticipated Number of Hours Working per Week
40
Shift Required?
First
Job Duties
Posting Detail Information
Posting Number
S1101P
Number of Vacancies
1
Desired Start Date
08/24/2026
Job Open Date
06/17/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Benefits:
Health Insurance, Maternity & Paternity Leave