What are the responsibilities and job description for the Budget Analyst - Correctional Education position at Ashland University?
Job Description
The Budget Analyst is responsible for financial reporting, budgeting, budget to actual analysis, forecasting, contribution margin analysis, and various other analysis to align with unit(s) and University goals and ensuring the optimization of resources, fiscal responsibility, long-term financial health and sustainability, and compliance with university policies and procedures.
Essential Duties and Responsibilities:
Correctional Education (75%):
- Assist in the development, management, and monitoring of the annual operating and capital budget including delivery of timely and accurate reporting of actual results to the budget.
- Maintain consistent monthly and other routine periodic reporting to monitor financial performance and provide variance analysis compared to budget, prior year and trend data and clearly represent issues and solutions to the head of the correctional education unit, Assistant Controller, Assistant Vice President/Controller, and Vice President and Chief Financial Officer.
- Develop forecasts and scenario/what if models based on various assumptions and data points and analyze, interpret and report/present the models and data.
- Develop contribution margin analysis by locations and departments/units.
- Monitor and approve procurement and expenditure spend and ensure compliance with budgetary constraints.
- Collaborate with executive leadership to optimize Correctional Education Scholarship funds to support incarcerated and re-entry students.
- Review and approve students supported by State of Ohio funding and other funding sources and create required invoices.
- Maintain compliance with university, federal, and state policies and regulations and recommend new and revised policies and procedures as appropriate.
- Steward and maintain relationships with vendors, suppliers, and other partners.
- Maintain confidentiality of all university and employee information.
Professional Learning (25%):
- Invoice organizations and districts that are paying for their teacher’s professional development graduate workshops.
- Facilitate communication and resolution when there are payment issues, processing payment issues, aged debt collection, tax form questions, and reconciling from Elevate.
- Manage reconciling PD registration reporting between Elevate and Self-Service.
- Manage reports from each center on revenue, number of registrations, number of workshops with registrations each month.
- Develop forecasts and scenario/what if models based on various assumptions and data points and analyze, interpret and report/present the models and data.
- Develop contribution margin analysis by locations and departments/units.
- Provide training and support for Elevate to Directors and Administrative Assistants.
Additional Duties and Responsibilities:
- Maintain and monitor key internal controls and best practices.
- Supervise and/or perform various account reconciliations.
- Serve on various strategic and operational committees, taskforces, and working groups,
- Other related duties as assigned.
Required Qualifications
- Bachelor’s degree from an accredited college or university.
- Three (3) to five (5) years business management or relevant role including managing budgets, forecasting, data analytics and its processes.
- Proficient with the Microsoft Office Suite software.
- Working knowledge of generally accepted accounting principles.
- Ability to manage multiple assignments and projects, meet deadlines, use sound judgment, and interpret local, state, and federal laws, rules and regulations through self-directed professional readings and attending professional development training.
- Interpersonal skills.
- Effective organization, planning and time-management, and presentation skills.
- Results-oriented and metrics-driven leader.
- Organizational and management skills with attention to detail.
- Ability to master University finance software and excellent knowledge of MS office, databases, and information systems.
- Ability to make professional decisions in a fast-paced environment.
- High degree of diplomacy and tact with internal and external stakeholders.
Preferred Qualifications
- Bachelor’s degree in in business management, economics, accounting, finance, operations, or a related area or related experience. Master of Business Administration, Certified Public Accountant or Certified Management Accountant.
- Higher Education industry experience.
- Working knowledge of Ellucian Colleague enterprise resource planning system.
- Working knowledge of budgeting and forecasting software such as BudgetPak, Prophix, and Axiom.
Physical Demands
- This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to fingers, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 25 pounds.
- This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.
- From time to time working hours may be modified and exceed the standard work week. The position may require occasional travel.
Anticipated Start Date of New Hire
12/01/2025
Anticipated Number of Hours Working per Week
40
Shift Required?
First
Job Duties
Posting Detail Information
Posting Number
S1024P
Number of Vacancies
1
Desired Start Date
12/01/2025
Job Open Date
10/20/2025
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants