Executive Assistant

Financial Advisor (FA) Assistant

Ashford Advisors: Ridgeland, MS

Purpose:

The FA Assistant role is to support the daily operations of the FA . The assistant is expected to consult and coordinate with the FA on all aspects of their activities and responsibilities.

Critical factors of success for the assistant include:

·      The FA Assistant is extremely trustworthy as they will handle confidential information

·      A “can-do” mindset

·      The FA Assistant maintains a high level of professionalism and makes building solid business relationships a priority

Major Responsibilities

·      Schedule appointments including initial meeting, assist with follow up, and set next meeting

·      Manage and protect the FA’s calendar

o  Draft email correspondence

o  Hold advisor accountable to their schedule

·      Manage Policy Owner service requests

·      Search LinkedIn for client and recruit opportunities

·      Manage Customer Relationship Management platform

·      Prepare for client meetings, including creating presentations and taking notes

·      Manage FA’s license renewals and continuing education requirements

·      Manage FA’s pipelines

o  Individual and Business Planning

o  Marketing campaigns

o  Recruiting

Investment New Business

·      Log checks & transmittals

·      File paperwork & investment forms

·      Maintain files & records

·      Schedule client’s annual review

·      Complete action items in securities software

Insurance New Business

·      Assist FA with new client applications

·      Maintain FA’s files and records securely

·      Follow up on outstanding requirements

*This list is not all-inclusive of job responsibilities

The above includes most significant duties performed. However, other work assignments not mentioned are assumed to be included. FA may in their sole discretion assign and/or reassign duties and responsibilities at any time.

Education/Experience

·      College or business school degree preferred

·      Insurance industry experience a plus

·      Industry licensing a plus

Knowledge, Professional Skills & Abilities

·      Professional presence and ability to interact with high profile clients and executives

·      Ability to multi-task and keep good time management in a fast-paced environment

·      Tact, good judgment, and the ability to communicate effectively both verbally and in writing

·      Must be able to keep sensitive information confidential

·      Passionate about helping people

·      Computer skills – Microsoft Business Suite and Zoom

·      Exemplary organizational skills, including planning, and prioritizing

Competencies

·      Analytical thinking

·      Focusing on detail

·      Self-assurance

·      Collaborates with others

·      Demonstrates business knowledge

·      Demonstrates initiative