Program Coordinator, AARE

I. Purpose 

This position provides administrative, technical, and programmatic support for academic, clinical, and research education programs, events, and initiatives undertaken by the Academic Affairs and Research Education (AARE) unit. It helps meet the Association’s objectives for providing programming and resources to faculty, researchers, and students.

II. Key Responsibilities 

1. Provide programmatic support and coordinate meeting planning logistics for assigned AARE award and mentoring programs and Convention programs.
2. Coordinate communications and respond to member inquiries, including informational requests, email response tracking, promotional outreach, website updates, and ASHA Community posts. 
3. Process and maintain program data and databases, including awardee and participant records in customer relationship management system and awards management platform. Track and organize submission forms, generate reports, and support data review workflows.
4. Conduct administrative and financial processes, including collecting financial forms, processing requisitions, and tracking expenditures for assigned AARE programs.
5. Stay informed about AARE programs to respond to routine inquiries and provide accurate referrals to appropriate resources.

IV. Autonomy & Decision Making: 

The incumbent works independently after consultation with the Associate Director on goals and expectations and consultation with other AARE team members on tasks and responsibilities associated with assigned AARE programs. The incumbent has latitude in communicating with students, faculty, researchers, National Office staff and external organizations as appropriate for the position. 

V. Qualifications & Skills

Qualifications: 

Knowledge typically acquired through:

• 1–3 years' experience in a similar role
• Experience communicating with students, faculty, researchers, and/or members of professional associations preferred
• Bachelor's degree preferred

Skills 

• Strong time management skills with a demonstrated ability to meet multiple deadlines across varied projects.
• Proficiency with common software platforms and tools (e.g., Office 365, content management systems, financial tracking systems, databases, and award/mentoring platforms).
• Demonstrated ability to write and speak clearly and professionally; capable of independently drafting correspondence and technical documents.
• Skilled in using technology to organize, track, and execute work efficiently.
• High attention to detail and accuracy in task completion.
• Demonstrated initiative and ability to work both independently and collaboratively.
• Strong interpersonal skills and a service-oriented mindset.

VI. Universal Expectations of ASHA Staff

At ASHA, we believe in working together to make well-informed decisions that will advance the association and the discipline of human communication sciences and disorders; teamwork is vital to achieving our mission, vision, and maximizing impact. As committed stewards of the organization, we care deeply about our professions, members, and staff, and building a strong and welcoming community. We strive to ensure that everyone's voice is heard and valued. We are dedicated to helping each other grow and innovate by encouraging open communication and continual learning. Our focus is on delivering excellent service  and value to members, advancing equity, and promoting diversity, inclusion, and the power of science and research. 

VII. Equal Employment Opportunity (EEO)

ASHA is an equal opportunity employer.  As such, it is ASHA’s policy to provide equal opportunity to all qualified applicants and employees without regard for race, sex (including pregnancy and gender identity), national origin, religion, marital status, disability, veteran status, age, sexual orientation or LGBT status, genetic information, citizenship, or any other factor protected by applicable federal, state, or local laws and ASHA's Bylaws. This policy applies to recruiting, hiring, transfer, promotion, compensation and benefits, upward mobility, training and development, access to facilities, termination, and other personnel actions. 

VIII. Disclaimer

This job description reflects the primary responsibilities of the job but is not a detailed description of all duties which may be required of someone in the position. All ASHA staff are expected to take on additional responsibilities from time to time and to help their colleagues.