People Operations Coordinator

Description

Ascentec Engineering is hiring a People Operations Coordinator who will support the Human Resources (HR) team by assisting with daily people operations activities and ensuring efficient processes, data accuracy, and positive employee experiences throughout the employee's lifecycle. Key areas include onboarding coordination, employee data management, leave administration, HR reporting, offboarding, events planning, and general HR support.

This position is on-site (not remote/not hybrid) at our Tualatin, Oregon location and one day per week at our Dallas, Oregon location. This position is not eligible for Visa sponsorship or transfer of Visa sponsorship.

Requirements

Core Responsibilities:

• Coordinates and facilitates weekly new-hire orientation to deliver a consistent and engaging onboarding experience.
• Manages onboarding tasks after offer acceptance, including initiating background checks, drug screens, and collecting documentation (I-9 forms, verification, and E-Verify).
• Coordinates with IT to ensure new-hire equipment, workstation, and system access are prepared before start dates.
• Processes employee actions in Paylocity, including hires, terminations, transfers, and status changes, ensuring data accuracy and timely entry.
• Assists with terminations, ensuring the offboarding process is followed, including completed documentation, updated systems, and adherence to compliance requirements.
• Conducts or distributes exit surveys to departing employees, documents reasons for separation, and ensures rehire eligibility status is clearly recorded.
• Responds to employment verification requests and processes unemployment claims accurately and promptly.
• Administers leaves of absence (FMLA, OFLA, Paid Leave Oregon), coordinating with employees, managers, and third-party administrators through return-to-work.
• Maintains accurate and confidential employee records and ensures data integrity across all HR systems.
• Maintains a library of current job descriptions for all positions, updating them as titles or responsibilities change.
• Ensures the organizational chart reflects current reporting structures across the organization.
• Supports building and tracking HR metrics, including turnover, headcount, time-to-fill, and other key people data as directed.
• Provides administrative and reporting support to the HR team, including metrics, correspondence, and tracking logs.
• Supports HR initiatives such as engagement programs, compliance training, and policy implementation.
• Collaborates with the HR team and other internal groups to plan and coordinate events, meetings, and employee engagement activities.
• Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, Acts Like an Owner.
• Maintains regular, predictable attendance.
• Performs other duties as assigned.
  
  

Education/Certifications

Minimum Requirements:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field
  
  

Experience

• 1–3 years of HR or administrative experience.
• Experience with Paylocity preferred.
• Familiarity with leave administration (FMLA, OFLA, Paid Leave Oregon) and ADA accommodation processes, as well as general employment compliance practices.
  
  

Knowledge Skills & Abilities

• Strong organizational skills and attention to detail.
• Proven commitment to data accuracy and confidentiality.
• Excellent customer service and written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in HR systems, Microsoft Office Suite, and data reporting tools.
• Valid driver's license and access to reliable transportation.
  
  

Mental/Physical Demands

• Prolonged sitting and computer use.
• Ability to navigate stairs and move through office and production areas.
• Must be able to lift up to 25 pounds.
• Fast-paced environment with frequent interruptions.
• The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position.
  
  

Compensation / Benefits

• $55,000 to $65,000 per year
• Paid time off / Holiday pay
• Medical/Dental/Vision coverage
• Short- and long-term disability coverage
• 401(k) with matching funds
• Profit sharing eligibility
• Educational aid program availability
  
  

Applicant must be able to pass a drug screen and criminal background check prior to employment.

ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.