What are the responsibilities and job description for the Sports/events Coordinator position at Ascension St. John's Sportsplex?
Sports/Event Coordinator – Ascension St. John Sportsplex (FC Tulsa Training Facility)
Location: Tulsa, OK
Position Type: Full/part-Time
Department: Facility Operations & Events
Position Type: Full/part-Time
Department: Facility Operations & Events
About Ascension St. John Sportsplex
Ascension St. John Sportsplex, part of the FC Tulsa Training Facility, is Tulsa’s premier multi-sport and entertainment complex. The Sportsplex hosts a diverse range of athletic tournaments, local leagues, youth programs, and community events throughout the year. This is a rare opportunity to combine operational leadership with community impact—joining a team that thrives on excellence, collaboration, and innovation in sports and event management.
Position Summary
The Sports/Event Coordinator plays a key role in the planning, coordination, and execution of events, tournaments, and facility operations across the Ascension St. John Sportsplex. This position will serve as the primary liaison between internal departments, event organizers, and external partners to ensure high-quality experiences for all participants and guests.
This role requires a motivated, hands-on professional who thrives in fast-paced environments and is passionate about growing community sports and entertainment opportunities in Tulsa.
Key Responsibilities
- Coordinate and oversee day-to-day operations of scheduled sports events, tournaments, and special activities.
- Serve as the main point of contact for facility rentals, league operators, and community partners.
- Support event setup and breakdown, ensuring facility readiness and professional presentation standards.
- Work closely with the Operations Manager to schedule staff, allocate facility resources, and maintain event calendars.
- Assist with marketing efforts including social media updates, event listings, and promotional coordination.
- Ensure compliance with facility policies, safety standards, and event protocols.
- Collect and review post-event feedback to identify areas for improvement and future growth.
- Provide exceptional customer service to athletes, coaches, spectators, and clients.
- Support budgeting, invoicing, and reporting functions as assigned.
Requirements
- Bachelor’s degree in Sports Management, Event Management, Recreation, or related field preferred.
- 1–3 years of experience in facility operations, event coordination, or recreation management.
- Strong organizational skills and ability to manage multiple events simultaneously.
- Excellent communication and interpersonal skills; customer-service mindset required.
- Willingness to work evenings, weekends, and holidays as dictated by event schedules.
- Ability to lift 25–50 lbs and perform physical tasks associated with event setup and breakdown.
- Proficiency with scheduling or facility management software (e.g., DaySmart, TeamSnap, etc.) preferred.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.