Facilities Assistant

The Facilities Assistant is responsible for supporting the day-to-day operations, maintenance, and safety of company facilities. This role coordinates vendor services, responds to facility-related requests, ensures compliance with health and safety standards, and helps maintain a productive and well-functioning work environment.

Key Responsibilities

• Coordinate routine maintenance, repairs, and inspections of buildings, equipment, and facilities
• Serve as the primary point of contact for facility-related issues and service requests
• Manage relationships with vendors, contractors, and service providers; track work orders and follow up to completion
• Assist with space planning, office moves, and workstation setup
• Monitor facility systems (HVAC, lighting, security, fire/life safety) and escalate issues as needed
• Support compliance with safety, health, and environmental regulations; assist with audits and inspections
• Maintain facilities documentation, service logs, and inventory of supplies and equipment
• Support emergency response procedures and business continuity planning
• Assist with facilities-related budgeting, invoicing, and expense tracking
• Collaborate with internal teams such as IT, HR, Security, and Operations

Qualifications

• Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or a related field (or equivalent experience)
• 2 years of experience in facilities coordination, office operations, or property management
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and customer service skills
• Ability to manage multiple vendors and priorities in a fast-paced environment
• Proficiency in Microsoft Office and facilities management systems (CMMS preferred)
• Basic understanding of building systems, safety standards, and maintenance practices

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.