What are the responsibilities and job description for the Project Administrator position at Ascend Technologies?
Project Administrator
This is a fully remote position.
PURPOSE: The Project Administrator plays a critical role within the Project Management Office (PMO), providing administrative, operational, and coordination support across multiple projects and project managers. This role ensures that project teams operate efficiently, project data is clean and accurate, and PMO standards and processes are consistently documented and applied. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment supporting multiple stakeholders.
RESPONSIBILITIES:
Project Administration & Support
MINIMUM SKILLS, EDUCATION AND EXPERIENCE
PREFERRED SKILLS, EDUCATION OR EXPERIENCE
Starting Compensation: $45,000-$65,000/year
The salary for this position is commensurate with experience, skills, and qualifications. The range is intended to reflect our commitment to attracting top talent, and the final offer will be based on factors including, but not limited to, the candidate's previous experience, expertise in the field, relevant certifications, and the specific requirements of the role. In addition, internal equity, market trends, and geographic location may also influence the final salary.
Along with a competitive salary, we offer a comprehensive benefits package, including health, dental, and vision insurance, retirement savings options, flexible time off (FTO), and professional development opportunities. We are open to discussing compensation and benefits further during the interview process to ensure alignment with the candidate’s expectations and experience.
At Ascend Technologies we firmly believe that diversity, equity, and inclusion are not only fundamental values but also powerful drivers of innovation, growth, and success. We are committed to fostering an environment where every individual feels valued, respected, and empowered.
CORE VALUES
We are seeking highly motivated individuals who have the willingness and ability to demonstrate Ascend core values:
•Committed to Client Success: Our actions and our words always align with the best interest of the client.
•One Team: We work collaboratively to overcome challenges with humility and respect and do what it takes to find innovative solutions.
•Integrity: We are unquestionably committed to doing the right thing even when it is hard.
•Accountability: We hold ourselves and each other accountable for keeping our commitments to our clients, our communities, and one another.
•Transparency: We create open lines of communication with each other and our clients, fostering relationships founded on candor and trust.
PHYSICAL DEMANDS:
Must be able to sit, stand, and bend for the duration of shift. The position is mainly sitting, with occasional lifting up to 50 lbs, such as laptop, server equipment, and, driving to the work site to meet with client(s).
This is a fully remote position.
PURPOSE: The Project Administrator plays a critical role within the Project Management Office (PMO), providing administrative, operational, and coordination support across multiple projects and project managers. This role ensures that project teams operate efficiently, project data is clean and accurate, and PMO standards and processes are consistently documented and applied. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment supporting multiple stakeholders.
RESPONSIBILITIES:
Project Administration & Support
- Provide day-to-day administrative support to PMO team members across active projects.
- Prepare, maintain, and distribute recurring project reports, dashboards, and status updates.
- Support project managers with billing activities, cost tracking, and financial documentation.
- Complete required forms, templates, and documentation needed throughout the project lifecycle.
- Ensure timely completion and accuracy of project artifacts.
- Monitor project compliance with internal PMO standards, policies, and procedures.
- Maintain high-quality system hygiene across project management and financial platforms (e.g., data accuracy, naming conventions, timely updates).
- Flag inconsistencies or risks related to project documentation and work with project teams to remediate.
- Assist with key project milestones, including initiation, scoping, planning, and closure activities.
- Support the setup of new projects, including coordinating kickoff materials and ensuring required documentation is in place.
- Facilitate closure activities such as lessons learned documentation, archiving, and final reporting.
- Document, update, and maintain core PMO processes, templates, and SOPs.
- Support continuous improvement initiatives to streamline processes and improve operational efficiency.
- Identify opportunities to enhance project administration workflows and propose solutions
MINIMUM SKILLS, EDUCATION AND EXPERIENCE
- 1-3 years of experience in project administration, project coordination or a similar support role.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Strong communication and interpersonal skills. The ability to communicate clearly and concisely in oral, written, and presentation formats is essential.
- Proficiency with project management and productivity tools (e.g., MS Office, project tracking software(s), financial systems).
- Aptitude to accept complex assignments, analyze and prioritize problems, execute tasks, motivate others and have some fun!
PREFERRED SKILLS, EDUCATION OR EXPERIENCE
- Experience working within a PMO environment or supporting project managers.
- Familiarity with project management methodologies (e.g., waterfall, agile, scrum).
- Experience with ServiceNow, Azure DevOps, Microsoft Project, and/or other project management tools.
Starting Compensation: $45,000-$65,000/year
The salary for this position is commensurate with experience, skills, and qualifications. The range is intended to reflect our commitment to attracting top talent, and the final offer will be based on factors including, but not limited to, the candidate's previous experience, expertise in the field, relevant certifications, and the specific requirements of the role. In addition, internal equity, market trends, and geographic location may also influence the final salary.
Along with a competitive salary, we offer a comprehensive benefits package, including health, dental, and vision insurance, retirement savings options, flexible time off (FTO), and professional development opportunities. We are open to discussing compensation and benefits further during the interview process to ensure alignment with the candidate’s expectations and experience.
At Ascend Technologies we firmly believe that diversity, equity, and inclusion are not only fundamental values but also powerful drivers of innovation, growth, and success. We are committed to fostering an environment where every individual feels valued, respected, and empowered.
CORE VALUES
We are seeking highly motivated individuals who have the willingness and ability to demonstrate Ascend core values:
•Committed to Client Success: Our actions and our words always align with the best interest of the client.
•One Team: We work collaboratively to overcome challenges with humility and respect and do what it takes to find innovative solutions.
•Integrity: We are unquestionably committed to doing the right thing even when it is hard.
•Accountability: We hold ourselves and each other accountable for keeping our commitments to our clients, our communities, and one another.
•Transparency: We create open lines of communication with each other and our clients, fostering relationships founded on candor and trust.
PHYSICAL DEMANDS:
Must be able to sit, stand, and bend for the duration of shift. The position is mainly sitting, with occasional lifting up to 50 lbs, such as laptop, server equipment, and, driving to the work site to meet with client(s).
Salary : $45,000 - $65,000