What are the responsibilities and job description for the HR Operations Intern (Unpaid Internship) position at Ascend Rehab Services Inc?
About Ascend Rehab Services
Ascend Rehab Services is a therapist-owned, pediatric therapy organization serving children and families throughout Northern California. We provide Speech Therapy, Occupational Therapy, Physical Therapy, Early Intervention, and School-Based Services across clinics, homes, schools, and our inclusive preschool programs.
We are seeking a detail-oriented and organized HR Operations Intern who is interested in building a career in Human Resources, HR Operations, People Operations, or HRIS Administration.
This internship is designed for someone looking for long-term professional growth and hands-on experience supporting HR systems, onboarding, employee records, and HR operations projects.
What You'll Do
HR Operations & HRIS Support
- Maintain employee records within ADP Workforce Now
- Upload and organize employee documents and personnel files
- Process employee change forms and employment updates
- Audit employee records for accuracy and completeness
- Assist with HR data entry and data integrity projects
- Generate and maintain HR reports as assigned
Onboarding & Employee Experience
- Support new hire onboarding processes
- Coordinate onboarding paperwork and required documentation
- Assist with new hire orientation sessions
- Track onboarding completion and follow-up items
- Ensure employee files remain compliant and organized
Document Management & Compliance
- Manage electronic filing and document retention
- Upload and process signed documents through HelloSign
- Maintain confidentiality of employee information
- Support HR compliance audits and file reviews
Special Projects
- Support ADP implementation and optimization initiatives
- Assist with HR process improvement projects
- Help develop and organize Ascend's internship program
- Create and maintain HR process documentation and SOPs
- Support procurement and administrative workflows as needed
What We're Looking For
- Current college student or recent graduate pursuing Human Resources, Business Administration, Psychology, Communications, or related field
- Strong attention to detail and organizational skills
- Comfortable working with confidential information
- Strong written and verbal communication skills
- Proficiency with Microsoft Office and Google Workspace
- Ability to manage multiple projects and deadlines
- Interest in HR Operations, HRIS, People Operations, or Human Resources
Preferred Qualifications
- Previous administrative, office, or internship experience
- Experience working with databases, spreadsheets, or HR systems
- Interest in pursuing a long-term career in Human Resources
What You'll Gain
- Hands-on experience with ADP Workforce Now
- Exposure to HR Operations and employee lifecycle processes
- Experience supporting onboarding and compliance initiatives
- Professional mentorship from an experienced HR team
- Opportunity to contribute to meaningful projects impacting employees across multiple locations
- Potential pathway to future HR opportunities within Ascend
Why Join Ascend?
At Ascend, you'll be part of a growing, mission-driven organization that supports children and families throughout California. You'll gain practical HR experience while helping build systems and processes that support nearly 300 employees across clinics, schools, and early intervention programs.
If you're looking for a meaningful internship where you can learn, contribute, and grow professionally, we'd love to hear from you.
Compensation: Unpaid Internship
This internship is designed to provide meaningful hands-on experience in Human Resources Operations, HRIS administration, onboarding, compliance, and employee lifecycle processes. Academic credit may be available depending on your school's requirements.
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