Executive Assistant (Strategy & GTS)

About ASCAPThe American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at www.ascap.com, on X and Instagram @ASCAP and on Facebook.Job Description:ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments.Areas of Responsibility & Accountability:Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology OfficerInteract and correspond with personnel at all levels within both ASCAP and external organizations, including senior managementPrepare, organize, distribute, and revise written documents, packets, and correspondence as neededProvide calendar support and prioritize meetings, both internally and externallyAttend key meetings, document action items, track deadlines, and follow up with attendeesCoordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationallyCreate expense reimbursement forms and track various business expensesCoordinate onsite and offsite meetings at both the team and department levelLiaise with outside vendors to route and process invoices as necessaryCreate and maintain accurate filesOperate at the highest level of confidentiality and ensure the integrity of sensitive information is maintainedProvide administrative support for strategic initiatives, events, special projects, and specific department processesHelp administer departmental collaboration tools, e.g. SlackWork collectively with administrative support staff to ensure coverage of cross-functional support infrastructure; answering phones, maintaining calendars, and booking travelQualifications & Requirements:Bachelor's degreeA minimum of 3 years of professional experience; media/music/technology industry experience preferredAt least 2 years of experience coordinating travel arrangements, both domestic and internationalExperience managing multiple calendarsExceptional written and verbal communication skillsA creative problem-solver with strong/proactive organizational skills and impeccable attention to detailAbility to prioritize work responsibilities Ability to exercise good judgment and maintain the highest level of confidentialityAbility to multitask and handle shifting priorities and deadlines with grace and a positive attitudeAbility to work well in a team environmentReliable and punctualOpen to dynamic and flexible work hoursHigh level of proficiency with MS Office (Excel, PowerPoint, Word) and Google WorkspaceExperience or interest in the media, entertainment, and technology industries preferredThis position requires the incumbent to be in the New York City office for at least three days per weekCompensation/Benefits:Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-networkVision plan that offers both in and out-of-network provider options401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) PlanGenerous time-off policy12 company holidaysHealth care and dependent care flexible spending accountsShort-term disability insurance/salary continuation and long-term disability insuranceCompany provided basic life and accidental death and dismemberment insuranceEmployee gym discounts at select gymsCommuter benefitsVoluntary pet health insuranceVoluntary auto and homeowners insuranceVoluntary employee, spouse, and dependent life insurance optionsVoluntary ID protection CoverageOccasional travel for in-person meetings may be required.ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.Please be aware that ASCAP is not a nut-free or other allergen-free workplace.The anticipated base salary range for this position is $65,000 to $80,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

Salary : $65,000 - $80,000