Executive Assistant

Are you a proactive, detail-oriented professional looking to make a meaningful impact in a fast-paced real estate investment and asset management firm? We are seeking a dynamic Executive Assistant to support our CEO and oversee day-to-day office operations. The ideal candidate is a self-starter who is eager to improve processes, enhance efficiency, and take initiative in managing office activities.

Who We Are

We are a boutique real estate investment and asset management firm based in Newark, NJ, specializing in distressed asset acquisitions, fix-and-flips, and second mortgage lending. We work with banks, funds, and private investors to manage and grow high-value portfolios in the distressed asset space. As a growing firm, we foster a collaborative and entrepreneurial work environment where every team member plays a critical role in our success.

Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, travel coordination, and meeting preparation.
• Act as a gatekeeper and problem solver, anticipating needs and streamlining workflows.
• Oversee daily office operations, ensuring a clean, organized, and safe working environment.
• Maintain key company records, track important deadlines, and handle correspondence professionally.
• Assist with vendor and client communications, ensuring smooth operations.
• Support team projects, helping to optimize internal systems and improve efficiency.
• Social Media Management (a plus!): Assist in maintaining and growing the company’s social media presence by creating and scheduling posts, engaging with the audience, and supporting brand outreach.

Qualifications

• 2 years of experience as an Executive Assistant, Office Manager, or similar role.
• Highly organized, detail-oriented, and proactive—able to anticipate needs and find solutions.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a fast-moving environment.
• Tech-savvy—comfortable with Google Suite, Microsoft Office, and project management tools.
• Experience in real estate, asset management, or finance is a plus but not required.
• Social media experience (Instagram, LinkedIn, etc.) is a bonus!

Why Join Us?

• A dynamic, entrepreneurial work environment where your ideas matter.
• The chance to work directly with the CEO and make a real impact.