Business Manager

Purpose: To provide financial services to church members and professional church staff including: the maintenance and use of appropriate accounting and payroll systems; the preparation of standard accounting and HR reports, as required; and the preparation and submission of reports and records required by the Mountain Sky Conference and the State of Colorado.

Position Requirements:

·      A minimum of three to five years of full or part-time accounting experience in a public or private setting of a size comparable in comprehension and requirements to those of AUMC, with preferred experience in a non-profit organization.

·      Proficiency in computer skills including Word, Excel and Shelby Financials, Subsplash or other church software.

·      Strong organizational skills with attention to detail and precision in fund-based accounting, account reconciliation and report generation.

·      Effective communication skills with a commitment to positive interpersonal relationships, teamwork, and support of church ministries.

·      A general understanding and appreciation for the unique needs and special demands of a modern church, including a commitment to confidentiality regarding all account records.

·      An affinity with the progressive social and theological identity of AUMC is important.

Duties and Responsibilities:

1.        Manage Financial Transactions and Contributions:

a.        Maintain and process all financial transactions including:

                                                                                             i.         Receipt of contributions, donations, legacy gifts and other miscellaneous income.

                                                                                          ii.         Disbursement of accounts payable, donations and payments.

b.        Manage KDD receipts and disbursements including payroll and health stipends.

c.        Oversee and/or reconcile all bank accounts.

d.        Oversee equipment lease agreements and manage payments monthly/quarterly.

2.        Record Keeping, Tracking and Reporting:

a.        Maintain Shelby Financials Chart of Accounts.

b.        Work with the Office Manager to keep database current and clean.

c.        Prepare quarterly and annual statements of contributions for all contributors.

d.        Generate monthly financials for the Finance Committee to include Balance Sheet, Budgeted Financial, Designated Fund Summary, Pledge Recap and Investment Report.

e.        Prepare, submit and pay the monthly tithe report to Mountain Sky Conference.

f.           Archive financial records monthly per AUMC Record Retention policy; oversee annual record purging.

3.        Stewardship and Budgeting:

a.        Work with Stewardship Committee on pledge drives, collect and record pledges and ACH data in Shelby Financials and Excel, updating periodically throughout the drive and annually.

b.        Order, inventory and stock offering envelopes, and distribute annually to church members.

c.        Work with Finance Committee and Administrative Council in budget preparation, enter and maintain the budget in Shelby Financials, updating annually.

4.        Supervision of Volunteers:

a.        Supervise volunteer staff who count, receive and deposits weekly offerings.

b.        Work in conjunction with lay volunteers on yearly financial review/audit.

5.        Administrative:

a.        Attend and contribute to weekly Ministry Team, quarterly Finance Committee and bi-annual Administrative Ministry meetings.

b.        Interact with staff, congregation, visitors and vendors.

c.        Work with Finance Committee to maintain Financial Office Policy and procedure Manual.

d.        Pull and submit annual Mountain Sky Conference reports.

e.        Register AUMC with the State of Colorado as an ongoing 501c3.

6.        Human Resources:

a.        Process monthly payroll with ADP and enter in Shelby Financials.

b.        Oversee pension program, submit payment monthly and update contributions annually.

c.        Perform and submit payroll audit to Church Mutual annually.

d.        Maintain employee files with all required documents.

e.        Manage employee merit/cost of living increases and pension updates.