What are the responsibilities and job description for the Office Manager position at ARV Finance Inc.?
Office Manager
Hybrid - La Jolla
About ARV Finance
Headquartered in the heart of Southern California, ARV Finance is proud to be the #1 private money lender in San Diego. We specialize in providing fast, flexible, and reliable capital to real estate investors, helping fuel the growth of our local communities. With a reputation built on transparency and a "solutions-first" mindset, we have become the go-to partner for San Diego's most active flippers and developers. As we continue to scale, we are looking for dedicated professionals who share our commitment to excellence and local impact.
The Role:
ARV Finance is looking for a proactive, detail-oriented Office & People Operations Manager to be the heartbeat of our workplace. You will be the point person for our team’s lifecycle, from the moment a new hire signs their contract to the day-to-day flow of our office environment.
Key Responsibilities
1. Junior HR & Onboarding Support
- Contract Management: Facilitate the signing and filing of employment contracts and NDAs.
- IT Orchestration: Order hardware (Macs/PCs) and manage the setup of company email accounts and software permissions.
- Benefits Coordination: Act as the internal point of contact for health insurance, retirement plans, and other company perks.
- New Hire Welcome: Ensure every new team member has a seamless "Day One" experience.
2. Office Operations
- Space Management: Keep the office looking sharp, organized, and fully functional.
- Supply Chain: Proactively manage inventory for office supplies, tech peripherals, and snacks/kitchen essentials.
- Vendor Relations: Manage relationships with building management, cleaning services, and external contractors.
Who You Are
- The Tech-Savvy Organizer: You’re comfortable navigating admin consoles (Google Workspace/Microsoft 365) and HR platforms.
- Discreet & Professional: Since you’ll be handling sensitive contracts and benefits info, high integrity is a must.
- The "Problem Solver": You see a broken printer or a missing laptop charger as a quick win, not a headache.
- Clear Communicator: You can explain benefit options or company policies with clarity and warmth.
Qualifications
- 2 years of experience in Office Management, Executive Assisting, or a Junior HR role.
- Experience in the Real Estate, Finance or FinTech sector is a plus but not required.
- Strong proficiency with digital productivity tools (Slack, Salesforce, Zoom, DocuSign, etc.).