Operations Director

Job Description

The Operations Manager is a leadership role responsible for the internal operations, educational programming, and digital infrastructure of Brandywine Workshop and Archives (BWA). Reporting directly to the Executive Director, this position manages the day-to-day administrative functions of the organization, educational engagement, digital database management and coordination.

This is a hands-on role in a lean, mission-driven organization. The ideal candidate is a self-starter who brings operational discipline, a passion for arts education, the use of digital communication methods (email, social media platforms, websites, digital publishing, video conferencing) and the versatility to work across functions with minimal supervision.

• Self-starter who takes initiative and drives projects to completion without waiting for direction.
• Systems thinker who can see both the big picture and the operational details and translate strategic priorities into operational plans and systems, including the ability to align resources, timelines, and deliverables, and build operating rhythms (planning cycles, reporting cadence)
• Collaborative and adaptable — comfortable wearing multiple hats in a lean organization.
• Genuine commitment to BWA’s mission of producing and sharing original fine art prints to connect, inspire, and build bridges among global communities.
  
  

Duties & Responsibilities

Operations & Administration

• Manage day-to-day organizational operations, ensuring efficient workflow across all departments and functions.
• Coordinate and manage contractor relationships, including IT, security, marketing, and digital content teams.
• Support the Executive Director in board relations, including meeting preparation/assembling materials, tracking action items, and coordinating board committee logistics.
• Manage vendor relationships and oversee procurement of supplies, services, and equipment.
• Serve as the primary operational point of contact when the Executive Director is engaged in external meetings, funder cultivation, or strategic planning.
  
  

Educational Engagement & Programming

• Develop and manage educational partnerships with the School District of Philadelphia, and other schools, colleges and universities.
• Design and implement art-based activities and programming that align with BWA’s mission and expand community engagement.
• Coordinate public-facing workshops, artist talks, and educational events in collaboration with the Gallery Manager and master printers.
• Track and report on program attendance, participant demographics, and engagement outcomes.
  
  

Digital & Collections Management

• Manage data entry, maintenance, and quality assurance within BWA’s digital collections database.
• Oversee website updates and digital platform coordination, working with IT, content team, and Executive Director.
• Support the implementation of digital initiatives, including platform migrations and system improvements.
• Ensure accurate and up-to-date records for BWA’s permanent collection, print inventory, and archive.
  
  

Qualifications

Required

• Bachelor’s degree in arts administration, nonprofit management, art education or museum studies, or a related field.
• Minimum 5-10 years of progressive experience in nonprofit operations, arts administration, or museum/gallery management or related experience.
• Demonstrated ability to work independently and build consistent processes and cross-functional teams in a resource-constrained environment.
• Demonstrated experience leading a team and getting buy-in and organizational alignment.
• Experience managing multiple projects, contractors, and timelines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with database management systems and standard office technology.
• Comfort with ambiguity and a track record of creating structure where none previously existed.Preferred
• Experience with collections management systems.
• Background in developing educational programming with K–12 school districts or community organizations.
• Familiarity with the contemporary art and printmaking landscape.
• Experience working in a diversity-focused cultural organization.
• Master’s degree in a relevant field.
  
  

To Apply

Please email resumes to info@brandywineworkshop.com

Compensation

$65,000 – $80,000 annually

Application Deadline

04/30/2026

Required

TO APPLY:

• Bachelor’s degree in arts administration, nonprofit management, art education or museum studies, or a related field.
• Minimum 5-10 years of progressive experience in nonprofit operations, arts administration, or museum/gallery management or related experience.
• Demonstrated ability to work independently and build consistent processes and cross-functional teams in a resource-constrained environment.
• Demonstrated experience leading a team and getting buy-in and organizational alignment.
• Experience managing multiple projects, contractors, and timelines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with database management systems and standard office technology.
• Comfort with ambiguity and a track record of creating structure where none previously existed.Preferred
• Experience with collections management systems.
• Background in developing educational programming with K–12 school districts or community organizations.
• Familiarity with the contemporary art and printmaking landscape.
• Experience working in a diversity-focused cultural organization.
• Master’s degree in a relevant field.
  
  

$65,000 – $80,000 annually