PART TIME PROGRAMMING ASSISTANT COMEDY/EXPERIENTIAL

Brief Description

Position Overview:

The Comedy/Experiential Assistant assist the planning, administrative tasks, and running of Comedy and Experiential programming.

Responsibilities

Comedy

• Send contracts, check requests, and performer waivers, tracking final receipt and properly filing.
• House Manage Comedy Shows working with volunteers and performers in a professional manner.
• Maintain class and show schedules and venue location in Reserve and Outlook.
• Maintain student database in Raisers Edge.
• Aggregate and create show promotion materials for Improv House Teams working within deadlines and collaborating with ArtsQuest Marketing, Public Relations and Creative departments.
• Schedule and attend all Comedy Committee meetings, maintaining meeting agendas and notes in appropriate SharePoint folder and communicate them to committee members in a timely and professional manner.
  
  

Experiential

• Assist Programming Coordinator in Vendor outreach, through phone calls and electronic methods.
• Create contracts for Vendors and obtain appropriate insurance certificates and signed documents prior to event.
• Lead event raffles and bingos which include:
• Requesting cash float
• Printing signage & tickets as specified by Small Games of Chance and Bingo rules and regulations.
• Collecting prizes day-of, as necessary.
• Collecting and processing materials post-event and providing financial information to the Finance team.
• Contacting winners, as necessary.
• Assist with research for new experiential opportunities at current events and new events.
• Collaborate with Creative department of signage request for experiential events.
  
  

Requirements

Knowledge, Skills and Abilities:

• This position will regularly work on Fridays and Saturdays; ability to work flexible hours including as many as four evenings per week, weekends and holidays, when necessary.
• Previous work within the comedy and/or theater industry
• Experience with the Adobe Creative Suite is a plus, though not required.
• Proficiency with Microsoft Office Suite Programs, such as Word, Excel, Power Point, Outlook.
• Hearing and listening skills must be of a level that is able to recognize differentiations in a soundtrack or film picture.
• Excellent eyesight and manual dexterity.
• Excellent customer service skills; must be a very good communicator and have the ability to work with guests, clients, and other team members.
• High school diploma or equivalent required; vocational or technical school training, associate or bachelor's Degree in related field a plus.
• Excellent communication skills; verbal, written and interpersonal
• Ability to professionally interact with people, issues, and in emergencies.
  
  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to communicate, either verbally and/or in writing. Frequently required to stand; walk, stoop, bend, crawl, kneel; use hands to finger, handle or feel; and reach with hands and arms. Frequently required to lift up to 10 pounds, and up to 25 pounds occasionally, with or without reasonable assistance.

Frequently required to travel between our facilities, using reliable transportation. Employee may

occasionally be required to travel offsite for business meetings.

Employee should have the ability to read, write and communicate in English; bi-lingual ability in Spanish or other language is a plus.

Position Type/Expected Hours of Work

This is a year-round part-time position. This position requires regular evening working hours up to four evening per week, including Fridays and Saturdays, however the employee must be willing and able to work outside of these hours to support our events and activities throughout the year as needed, including evenings, weekend and holidays when necessary and during events and festivals.

Travel: Travel is required between buildings, for off-site meetings and events and is expected for this position. Employees should have a reliable means of transportation to enable them to travel between our buildings, facilities and festivals.

Working Conditions

• ArtsQuest offices are smoke-free.
• Ability to work harmoniously in a diverse office environment
• Normal working environment is mostly indoors, however, the ability to work indoors and outdoors in all types of weather conditions during festivals and events is required.