Executive Assistant & Board Liaison Specialist

The Count Basie Center for the Arts, in the ever-growing and beautiful Red Bank, New Jersey, seeks a highly skilled Executive Assistant & Board Liaison to provide high-level strategic and administrative support to the CEO/President. This role is pivotal in ensuring seamless day to day operations, strengthening communication across the organization, and supporting the Board of Trustees with professionalism and precision.

The ideal candidate thrives in a fast paced environment, anticipates needs, and represents the CEO and organization with exceptional judgment, discretion, and clarity.

Duties and Responsibilities

• Manage and optimize the CEO’s complex and frequently changing schedule, including meetings, travel, conferences and event commitments; setting, confirming, amending and prepping CEO for all appointments,
• Act as the CEO’s primary gatekeeper and traffic controller, prioritizing requests from board members, staff, donors, and partners.
• Represent the CEO professionally during all interactions to be sure the brand of the organization and the CEO as its front-facing leader is represented in tone, expectations and priorities.
• Attend key meetings with the CEO when necessary to capture next steps, drive follow through on projects, and support coordination.
• Maintain records and confidential files with discretion and integrity.
• Conduct research, compile data, and prepare reports as requested.
• Serve as a liaison between the CEO and staff, partners, and stakeholders, staying one step ahead by anticipating needs and proactively preparing materials.
• Organize and prepare board meeting materials, communications, and documentation with accuracy and professionalism.
• Manage communication between CEO and board leadership and committee co-chairs.
• Work closely with the Board Chair, executive committee and chairs of all board committees to coordinate meetings aligning with CEO calendar.
• Collaborate with Development and Communications teams to draft CEO talking points for special events, etc.
• Coordinate logistics for internal and external meetings, events, and presentations.
• Delegate tasks and responsibilities to other staff members when appropriate from CEO.
• Flexibility to attend evening or weekend events.
  
  

Requirements

• 4–5 years of experience as an Executive Assistant, Administrative Assistant, or similar role; minimum 2 years supporting a C suite leader preferred.
• Strong scheduling, logistics, and calendar management experience required.
• Exceptional written and verbal communication skills.
• Highly organized, detail oriented, and able to manage multiple priorities under tight deadlines.
• Proven ability to exercise discretion, confidentiality, and sound judgment.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Ability to adapt quickly, think ahead, and anticipate needs.
• Comfort using AI based productivity tools for drafting, research, and efficiency.
• Nonprofit or arts related experience a plus (not required).