What are the responsibilities and job description for the Administrative Associate position at Artivion Careers?
Company Overview
Headquartered in suburban Atlanta, Georgia, Artivion, Inc. specializes in developing innovative medical devices aimed at addressing challenging cardiac and vascular conditions. Our Austin facility houses a diverse team dedicated to producing the On-X Mechanical Heart Valves. With over 1,400 employees globally and manufacturing sites in Atlanta, Austin, and Hechingen, Germany, Artivion serves healthcare professionals in over 100 countries. For more details, visit our website at www.artivion.com.
Position Objective:
The Administrative Associate, Operations will provide administrative support for the Senior Director, Operations, Human Resources and the Austin Operations team.
Responsibilities:
- Essential Functions:
- Assist with preparing a variety of Operations Management reports.
- Assist with processing timesheets and time reporting, tracking cross-training hours, and data entry of premiums/call pay.
- Manage administrative functions associated with Employee Recognition programs.
- Assist in budgeting, coding of invoices, purchase requisitions, and expensing in Concur.
- Track and approve general operations invoices/expenses, including safety shoes, loupes, uniforms/shoes, etc.
- Assist with tracking/facilitating ECN progression.
- Provide administrative support for facilities with data entry of P.M.’s
- Manage site mailroom and document destruction.
- Perform clerical updates or basic revisions to SOPs.
- Assist with Site Safety Program and Disaster Recovery Plan.
- Schedule, organize, and create meeting minutes for in-house & off-site meetings.
- Assist with electronic and manual filing.
- Facilitate and order catering for site events/orientations.
- Create and process office supply orders.
- Handle other special projects for Operations/Human Resources and the company, as needed.
Other responsibilities as assigned.
Qualifications:
- Minimum 2 years’ experience as an Administrative Assistant or equivalent
- High School diploma or equivalent, some college preferred
- Excellent organizational skills and managing multiple tasks
- Excellent communication and interpersonal relationship skills
- Advanced computer skills – including Microsoft Office, internet, and email
Physical Requirements:
- Ability to sit or stand for extended periods of time
- Ability to lift or bend forward with a load of up to 25 lbs
Benefits:
- Comprehensive Medical, Dental, and Vision
- Life Insurance
- Supplemental Benefits
- 401(k) with both Traditional and Roth options available
- Employee Stock Purchase Plan (ESPP)
- 10 Paid Company Holidays
- Competitive PTO plan
- Tuition Reimbursement
Equal Employment Opportunity Employer (EEO):
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable law.