What are the responsibilities and job description for the VMO Procurement Specialist II position at Arthrex?
Requisition ID: 66463 Title:VMO Procurement Specialist II
Arthrex is a global medical device company and leader in orthopedics medical education. With a corporate mission of Helping Surgeons Treat Their Patients Better™, Arthrex has pioneered the field of arthroscopy and develops more than 1,000 innovative products and procedures each year that support all aspects of orthopedics. The Vendor Management department based in Naples, FL Arthrex is actively searching for a VMO Procurement Specialist II to join the Legal team.
Main Objective
Participate in all functions of the Vendor Management Process for indirect procurement activities to ensure company operational needs are met, considering price, quality, and delivery to ensure continuity of supply.
Essential Duties And Responsibilities
Arthrex is a global medical device company and leader in orthopedics medical education. With a corporate mission of Helping Surgeons Treat Their Patients Better™, Arthrex has pioneered the field of arthroscopy and develops more than 1,000 innovative products and procedures each year that support all aspects of orthopedics. The Vendor Management department based in Naples, FL Arthrex is actively searching for a VMO Procurement Specialist II to join the Legal team.
Main Objective
Participate in all functions of the Vendor Management Process for indirect procurement activities to ensure company operational needs are met, considering price, quality, and delivery to ensure continuity of supply.
Essential Duties And Responsibilities
- Evaluate and onboard vendors while ensuring vendor relationships are in the best interest of Arthrex
- Facilitate vendor additions to the approved supplier list
- Establish and maintain internal and external customer/vendor relations
- Evaluate and compare vendor quotes and make recommendations based on findings
- Identify savings opportunities for software purchases, renewals, areas of rationalization
- Perform ongoing review of software agreements to comply with renewal timeframes and term notices
- Maintain software license repository in appropriate tool improving the quality and reliability of the data
- Facilitate contract negotiations with stakeholders and vendors to mitigate risk and secure favorable terms.
- Manage and monitor renewal records to ensure adherence to contract terms.
- Conduct contracts redline reviews
- Provide contract related issue resolution, both internally and externally
- Create purchase requests (PREQ), purchase orders (PO), and goods receipts (GR) in SAP and validate data
- Reconcile monthly American Express expenses for credit card purchases
- Follow up on PO’s not delivered by their due date, expedite as required, and update delivery date on PO
- Review / send invoices for approval and work with Accounts Payables to ensure vendor payments are executed timely
- Review orders for completeness, accuracy and compliance with existing policies and ensure all purchasing procedures and guidelines are followed
- Demonstrate a continual effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively with other departments to provide a quality and seamless operation
- Prepare, review, and deliver reports and analytics as needed
- Identify and recommend process improvements to VMO processes
- Manage day-to-day relationships with key vendors through supporting activities including ordering and issue resolution
- Partner with internal customers to lead and direct them in vendor and contract management processes
- Intermediate Microsoft Excel, PowerPoint, and Word skills
- Working knowledge of SAP ERP system
- Problem solving and analytical skills with high attention to detail
- Intermediate to Advanced Microsoft Excel skills (pivot tables, VLookups)
- Ability to negotiate pricing with vendors
- Strong working knowledge of SharePoint
- Ability to lead meetings and present data
- Strong collaboration skills
- Previous experience in contract administration is required for this role. Self-starter.
- Excellent judgment, highly discrete and able to maintain a high level of confidentiality.
- Strong organizational, problem solving, and analytical skills.
- Conceptual knowledge and understanding of Information Technology.
- Interpret licensing terms and conditions and product use rights for software publishers (e.g. Microsoft, SAP, Adobe).
- ERP systems experience - SAP Procure to Pay Module & SAP Finance to Manage: Invoices - minimum 2 years’ experience, preferred.
- High familiarity with contract lifecycle management software, Microsoft Word’s redlining features, and strong ability to analyze pricing data.
- Bachelor’s degree required
- 2 years of relevant work experience required
- Software Asset Management knowledge preferred
- Knowledge of Software publishers is preferred
- Must have at least 2 years of Procurement related experience
- Excellent problem solving, time management, and communication skills required
- Proven contract/agreement negotiation skills, review and monitoring experience
- Medical, Dental and Vision Insurance
- Company-Provided Life Insurance
- Voluntary Life Insurance
- Flexible Spending Account (FSA)
- Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
- Matching 401(k) Retirement Plan
- Annual Bonus
- Wellness Incentive Program
- Free Onsite Medical Clinics
- Free Onsite Lunch
- Tuition Reimbursement Program
- Trip of a Lifetime
- Paid Parental Leave
- Paid Time Off
- Volunteer PTO
- Employee Assistance Provider (EAP)