What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Artesion Inc?
We are seeking a dependable and detail-oriented Bookkeeping / Administrative Assistant to support the accounting and administrative operations of our government contracting business. This position is responsible for maintaining accurate financial records, processing payroll, managing accounts payable and receivable, completing monthly and year-end close activities, and ensuring compliance with government reporting requirements. The ideal candidate is experienced with accrual-basis accounting, QuickBooks, ADP payroll, and enjoys working independently in a fast-paced environment.
Key Responsibilities
- Prepare monthly journal entries for payroll, PTO, prepaid expenses, and accounts payable accruals.
- Process vendor invoices, manage accounts payable, and reconcile bank accounts and credit cards.
- Record customer invoices and deposits in QuickBooks.
- Process payroll in ADP, including PTO, benefits, salaries, and hours worked.
- Complete month-end close and prepare financial reports for management review.
- Prepare quarterly Washington State B&O and L&I filings.
- Assist with year-end accounting by preparing trial balances, financial statements, and 1099 information for the company's CPA.
- Maintain employee timesheets and prepare monthly contract invoices.
- Organize and maintain business agreements, NDAs, board documentation, and government notices.
Qualifications
- 3 years of bookkeeping or accounting experience (government contracting experience preferred).
- Proficiency with QuickBooks and ADP Payroll.
- Strong understanding of accrual accounting, account reconciliations, and financial reporting.
- Knowledge of generally accepted accounting principles (GAAP).
- Experience with accounts payable, accounts receivable, payroll, and month-end close.
- Excellent organizational skills, attention to detail, and ability to work independently.
- Proficiency with Microsoft Excel and Microsoft Office.
We offer a collaborative work environment where accuracy, accountability, and professionalism are valued. If you're an organized accounting professional looking for a role with a variety of responsibilities and the opportunity to make an impact, we'd love to hear from you.
Salary : $25 - $30