Junior Accounting Specialist

Position Summary

The Junior HOA Accounting Specialist supports the financial operations of homeowners’ associations by assisting with day-to-day accounting functions, maintaining accurate financial records, and ensuring timely processing of transactions. This entry-level role works closely with senior accounting staff, community association managers, board members, and homeowners to support accurate reporting, compliance, and excellent customer service.

Essential Duties and Responsibilities

• Assist in maintaining accurate general ledger records for assigned homeowners’ associations.
• Process accounts payable transactions, including coding and entering vendor invoices.
• Assist with accounts receivable functions, including homeowner assessments, payments, and account research.
• Perform bank account reconciliations and assist with reconciling reserve and investment accounts.
• Prepare and post routine journal entries under the guidance of senior accounting staff.
• Support the preparation of monthly financial statements, balance sheets, income statements, and variance reports.
• Assist with homeowner billing, collections, late fees, payment plans, and account correspondence in accordance with HOA policies.
• Maintain accurate homeowner account records and update accounting software systems as needed.
• Research and respond to basic financial inquiries from homeowners, board members, vendors, and community managers.
• Support annual audits, reviews, and tax preparation by gathering and organizing required documentation.
• Identify discrepancies and escalate accounting issues to senior accounting staff for resolution.
• Participate in process improvement initiatives and special projects as assigned.
• Perform other duties as assigned.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Bachelor’s degree in Accounting or Finance is a plus.
• 0-2 years of accounting, bookkeeping, accounts payable, accounts receivable, or administrative accounting experience.
• Internship, HOA, property management, banking, or customer service experience preferred.
• Basic understanding of accounting principles and financial reporting.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting software systems preferred; experience with CINC, Strongroom, QuickBooks, or similar software is a plus.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple tasks and prioritize competing deadlines.
• Strong written, verbal, and interpersonal communication skills.

Preferred Skills & Attributes

• Interest in developing a career in community association or property management accounting.
• Ability to analyze information and identify discrepancies.
• Strong organizational and time-management skills.
• Customer-service mindset when interacting with homeowners, board members, and vendors.
• Ability to maintain confidentiality and handle sensitive financial information.
• Collaborative team player with a willingness to learn and accept feedback.
• Positive attitude and strong work ethic.
• Familiarity with HOA governing documents and assessment structures is a plus, but not required.

Work Environment

• In-office position, Monday through Friday.
• Professional office environment with frequent interaction with community managers, homeowners, board members, and vendors.
• Regular use of computers, accounting software, telephones, and other office equipment.

Physical Requirements

• Ability to sit and work at a computer for extended periods of time.
• Ability to stand, walk, bend, stoop, and reach as needed to perform routine office and administrative duties.
• Ability to occasionally lift and carry files, office supplies, and other materials weighing up to 25 pounds.
• Ability to use a computer, keyboard, mouse, telephone, calculator, scanner, copier, and other standard office equipment.