Business Operations Specialist

The Business Operations Specialist is a key member of the Operations Team and will handle general office administrative duties while providing additional operational support to internal teams and external stakeholders as needed. The ideal person will be detail oriented, organized and have the ability to wear multiple hats.

Location : For first 4-5 months candidate will be working from Fremont, CA location and eventually will be working from Walnut Creek, CA location

Responsibilities include:

Office Administration:

• Greet visitors and manage internal/external office inquiries and communications. Liaise with staff and suppliers. Route phone calls and distribute mail
• Provide daily support to staff and assist with employee onboarding/offboarding activities
• Support time keeping, expenses, and vendor invoicing
• Help organize company activities and events
• Maintain Artech's SharePoint site and internal files (org chart, call tree, vendor accounts, etc.
• Assist with facilities management and ordering office supplies
• Additional administrative tasks as assigned

Business Operations:

• Provide general support to the Bellevue Operations Manager and internal teams
• Support supplier program activities including employee training, compliance, tools access, invoicing workflows, reporting, etc.
• Support Artech's managed service teams and various projects as assigned
• Maintain process documentation (SOPs, Guidance, Training Materials, etc.). Identify process improvement opportunities
• Track project financials including purchase orders, burn reports, seating fees, ad hoc reports, etc.
• Provide miscellaneous job-related duties as requested by management

Required Skills and Experience:

• 2 years work experience in an administrative or business operations role
• Strong proficiency with Microsoft Word, Excel, and Outlook
• Exceptional organizational and communication skills, with strong attention to detail
• Strong ability to use good judgement and flexibility when prioritizing and juggling multiple projects at the same time
• Excellent customer service skills and the ability to build and maintain professional relationships
• Honest, ethical, and high integrity

Desired Skills and Experience:

• Staffing industry experience
• Ability to compile and report financial data using spreadsheets
• Experience with Microsoft Teams, PowerPoint and Visio
• SharePoint Management
• Bachelors degree.

Artech Information Systems LLC is an Equal Opportunity / Affirmative Action Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, military veteran status, or any other characteristic protected by law. We are committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce.